Accounts Payable Assistant

dnata; Windsor; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading global food services provider in Windsor is seeking an Accounts Payable Assistant. You will be responsible for processing invoices, managing supplier relationships, and ensuring efficient accounts payable processing. Ideal candidates have at least 2 years of Accounts Payable experience and strong organizational skills. The position offers hybrid working options and various employee perks.

Benefits

Birthday day off

25 days off a year

Company bonus scheme

Hybrid Working (3 days in office)

Medical Insurance

Referral Scheme

Social Events

Flexi Time

Qualifications

• At least 2 years of Accounts Payable experience in a shared services environment or large organizations.
• Experience in processing a high volume of invoices and queries daily.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Process invoices and credit notes accurately on the same working day.
• Manage internal and external AP queries professionally.
• Prepare weekly payment runs and allocate payment journals.

Skills

Accounts Payable experience

Supplier and bank reconciliations

Understanding of ERP systems

Intermediate Microsoft Excel skills

Critical thinking skills

Communication skills

Attention to detail

Organizational skills

Tools

Business Central

Microsoft Office

Job description

We’re En Route. We’re a welcoming bunch, with a down-to-earth outlook that helps build lasting relationships with customers and colleagues alike.

As global specialists in passenger solutions, supply chain services and sourcing for airlines and airline caterers, we operate globally as part of dnata, one of the world’s largest combined air services providers.

En Route’s expertise is one of the many reasons why we’ve enjoyed more than 20 years as a global food solutions partner, with offices in the UK, USA, Australia and UAE.

Are you ready to become part of our story?

Created by En Route colleagues, our values sit at the very heart of our business.

• Birthday day off
• 25 days off a year
• Company bonus scheme
• Hybrid Working (3 days in office)
• Medical Insurance
• Referral Scheme
• Social Events
• Flexi Time

The Accounts Payable Assistant will drive and deliver efficient accounts payable processing via the management of our purchase to payment cycle and supplier relationships. The Accounts Payable Analyst will report into the AP/AR Manager and will also work directly on the P2P Improvement Programme.

Key Responsibilities

• Ensuring all invoices and credit notes received on a daily basis are processed accurately to the next stage, either within the ERP or onto an Excel tracker (interim process until Feb 2024) on the same working day as they are received (currently 30 invoices per day).
• To keep the Senior Financial Accountant updated on key supplier issues.
• Key member of the P2P Improvement Programme, responsible for delivering the changes required for the implementation of document scanning.
• Completing weekly and monthly supplier statement reconciliations for key suppliers.
• Producing a weekly aged creditors report with supporting commentary for all entries aged over 30 days– the target is to have no open entries in Trade Creditors aged over 30 days.
• Promptly manage internal and external AP queries professionally both in writing and in person, ensuring where possible, queries are not escalated.
• Prepare weekly payment runs and allocate the payment journals once posted to the bank (interim process until Dec 2024).
• Allocate AP related unreconciled bank entries and ensure they are matched off to an appropriate tax compliant accounting document in the AP ledger.
• Reviewing staff expense claims against the company expenses policy, escalating issues as appropriate to the Head of Financial Governance & Control.
• Supporting the Head of Financial Control and Governance during the year end audit and internal audit process.
• At least 2 years Accounts Payable experience either in a shared services environment or in a large established organisation, working within an ERP environment.
• At least 2 year’s experience of supplier and bank reconciliations.
• Experience of working with a large volume of invoices and queries on a daily basis.Intermediate Microsoft Excel skills.
• Experience with Business Central beneficial but not essential.
• Experience of working in a fast‑paced, pressurised environment.
• Proven experience of effectively processing at least 1,000 accounting docs per month including queries and payments in an environment that does not have Doc Scanning.
• Demonstrable application of critical thinking skills.
• Ability to clearly articulate a P2P related problem and propose potential solutions.
• A continuous improvement mind‑set, ability to challenge whenever necessary and make recommendations for change.
• High level of attention to detail.
• Highly organised with an ability to prioritise multiple tasks and work to strict deadlines.
• Strong interpersonal skills and the ability to communicate effectively to and build rapport with internal stakeholders and external suppliers with excellent written and oral skills.
• A team player with the ability to work under own initiative.
• Computer literacy skills e.g. working knowledge of accounting packages and sound Microsoft office skills.
• Excellent written and oral English skills.

If you’re interested in applying for this role, please send a copy of your most recent CV to [e-mail]

Please no agencies.