Accounts Payable Assistant

Elemis; West of England; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Hybrid working: Bristol + home

Staff discount on Elemis products

Enhanced parental leave

Income protection

Life Assurance

27 days holiday + birthday off

Company pension

Employee Assistance Programme

Cycle to Work Scheme

Season Ticket Loan

Job summary

Elemis is seeking an accurate Accounts Payable Assistant to join our Bristol finance team. You will process purchase ledger invoices, maintain PO logs and ensure data accuracy in the accounts system.

You will daily handle invoices/credits, process weekly payment runs, perform 3-way matching, and reconcile supplier statements. A strong eye for detail and Excel skills are essential.

Qualifications

• Finance Administration or Accounts Payable experience, including processing expenses, reconciliations and coding.
• Excel proficiency and comfort handling large data sets.
• Strong attention to detail with accuracy in data.
• Problem solving and ability to investigate and resolve issues.

Responsibilities

• Daily processing of invoices and credits in our invoice management system with correct coding and approvals.
• Processing weekly payment runs in line with vendor agreements.
• Reconciling stock invoices and credits with 3-way matching.
• Ensure invoices have complete approvals before payment.
• Process and reconcile debit notes and monthly reconciliations.
• Vendor statement reconciliations and resolving supplier queries.
• Process and verify employee expenses.
• Final review of purchase orders and submission to requester/vendor.
• Provide copy invoices as required.
• Regularly reconciling aged creditors and clearing aging items.
• Identify opportunities for process automation and improvements.

Skills

Finance Administration

Attention to detail

Problem Solving

Customer oriented

Time management

Tools

Excel

Accounts payable software

Job description

Accounts Payable Assistant

Department: Finance

Employment Type: Permanent - Full Time

Location: Office, Bristol

Compensation: £25,000 - £27,000 / year

Description

ELEMIS are looking for an accurate and efficient Accounts Payable Assistant to join our finance team in our Bristol (Filton) offices. Reporting to the Accounts Payable Senior, you will process purchase ledger invoices, maintain PO logs and ensure data within the accounts system is complete and accurate.

What Will You Do?

• Daily processing of invoices and credits in our invoice management system ensuring correct account coding and submission to appropriate approval workflows.
• Processing of the weekly payment runs in accordance with vendor agreements.
• Processing of Stock Invoices & Credits ensuring correct 3 way matching against Goods received.
• Ensuring that all invoices received have completed authorised approvals before processing for payment.
• Ensuring that all debit notes are processed and monthly reconciliations are completed.
• Undertaking vendor statement reconciliations.
• Dealing with queries from suppliers and queries with the account handlers, ensuring these are resolved on a timely basis.
• Processing and verifying employee expenses.
• Final Review of Purchase Orders and completing submission to requestor/vendor.
• Providing copy invoices as required.
• Reconciling Aged Creditors regularly to ensure that all payments are correctly allocated and any aging items reviewed and cleared where appropriate.
• Continuous review of process and task to identify opportunities for automation and improvements.

What We Are Looking For:

• Finance Administration or Accounts Payable experience, including processing expenses, managing cash book, reconciliations and matching, batching and coding.
• Excel: enjoys using Excel to manage large data sets and manipulate information with formulas.
• Attention to detail: strong regard for accuracy in data, able to identify gaps in data, and process information with a high level of accuracy.
• Problem Solving: you like to investigate, sourcing information and joining the dots to find a solution.
• Customer orientated: you are able to build relationships with internal employees and external customers, offering support to ensure smooth payments.
• Time management: you are able to prioritise workload to deliver according to deadlines.

What we offer you!*

• This is a Hybrid working role which means three days in our Bristol office and two days working from home. We operate with Flexible Working Hours, with core hours between 10am - 4pm which means you can start early and finish early or start later and finish later.
• Generous staff discount on ELEMIS products and spa treatments, plus L’OCCITANE Group brands
• Enhanced parental leave policies
• Income Protection and Life Assurance
• 27 days holiday plus your birthday off
• Company pension scheme
• Employee Assistance Programme
• Cycle to Work Scheme, Season Ticket Loan, and service awards
• Ongoing development and career progression opportunities including possibility to have finance qualifications funded by ELEMIS

Our People Commitments

Justice, Equity, Diversity and Inclusion are central to our People Strategy. We are committed to building a fair, inclusive and respectful workplace where everyone feels they belong and can thrive.

We embed this commitment through inclusive hiring and progression practices, clear policies that promote equity and zero tolerance for discrimination and regular review of our people data to identify and address gaps in representation and experience. We invest in inclusive leadership, equipping our managers with the skills and accountability to foster psychologically safe, respectful and high-performing teams.

We provide channels for open dialogue, including confidential Speak Up mechanisms, to ensure concerns can be raised safely and addressed appropriately. Through ongoing learning, inclusive behaviours and shared accountability across all levels of the organisation, we empower our people to be themselves, innovate and fulfil their potential. Together, we belong.