Accounts Payable Assistant

Middlesbrough College Group; Tees Valley; On-site; GBP 23,000 - 28,000; Full time

Job summary

A UK educational institution is seeking an Accounts Payable Assistant to support the Purchasing Team. In this role, you will handle supplier invoices, assist in maintaining budgetary control, and provide administrative support across the College. The ideal candidate will possess strong organizational skills, attention to detail, and finance-related experience, particularly in purchasing. This full-time, permanent position offers a competitive salary and additional college benefits.

Benefits

Up to 15% cashback at top retailers

Discounted gift cards

Home & Tech upgrades via salary sacrifice

Cycle to Work scheme

Pension Schemes

Discounted car parking

Qualifications

• Experience in purchasing or finance-related roles preferred.
• Commitment to undertake any mandatory training relevant to the role.
• Knowledge of the purchasing function and finance systems.

Responsibilities

• Process supplier invoices and match them to purchase orders.
• Provide information on non-pay budgets when requested.
• Be a point of contact for purchasing and supplier queries.
• Aid in processing purchase orders to maintain budgetary control.
• Complete monthly supplier statement reconciliations.

Skills

Attention to detail

Organizational skills

Investigative abilities

Prioritization

Education

Grade 4/C or above in Maths and English or equivalent

Tools

Microsoft Office

Job description

Job Title: Accounts Payable Assistant

Location: Middlesbrough College Main Campus, TS2 1AD

Department: Finance

Reporting to: Purchasing Team Leader

Salary: £23,555 - £27,604 per annum

Annual Leave: 30 days per annum plus bank holidays

Contractual hours: 37 hours per week

Basis: Full time, Permanent

Pension: NEST Pension

Join Our Team

We are seeking a Purchasing Support Assistant to join our Finance team. In this role, you will support the Purchasing Team with day‑to‑day operations, ensuring the efficient processing of purchase ledger invoices and the accurate raising of purchase orders. You will also be responsible for reconciling supplier statements, managing account queries, and providing general administrative support across the College and its subsidiaries. The ideal candidate will have strong attention to detail, excellent organisational skills, and experience in purchasing or finance‑related roles, with proficiency in Microsoft Office applications.

What You’ll Be Doing:

• Process and accurately record supplier invoices, matching to purchase orders, including the correct recording of VAT.
• Process and batch non‑purchase‑order invoices due for payment and circulate for authorisation in accordance with the College Financial Regulations.
• Provide information on non‑pay budgets when requested by budget holders.
• Be a point of contact for both internal and external purchasing and supplier queries.
• Aid in the processing and the accurate recording of purchase orders through the e‑Request electronic purchase ordering system, whilst ensuring budgetary control is maintained.
• Aid in the maintenance of goods/services received notification information and to query outstanding invoices with colleagues to confirm delivery of goods/services.
• Aid in the completion of monthly supplier statement reconciliations to ensure accurate records are maintained.

What We’re Looking For:

• Grade 4/C or above in Maths and English or equivalent.
• A commitment to undertake any mandatory training relevant to the role.
• A clear understanding of the purchasing function and have investigative abilities.
• Ability to prioritise workloads and complete tasks to strict deadlines.
• Knowledge of the purchasing function and finance systems.

What’s in it for you?

College Extras – Save money, feel great, and go green with:

• Up to 15% cashback at top retailers & restaurants
• Discounted gift cards for big brands
• Home & Tech upgrades via salary sacrifice
• Cycle to Work scheme – Coming soon: EV Leasing
• Pension Schemes – Teachers’, LGPS & NEST
• Discounted car parking on site

To learn more about working at Middlesbrough College, please visit our Work For Us page.

For further details and to discuss the role in more detail, please contact Rachel Wykman, Purchasing Team Leader at [e-mail].

Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Ready to Make a Difference? Apply Early! We reserve the right to close this advert early if we can appoint to the vacancy before the advertised closing date. We therefore encourage applicants to submit their applications as soon as possible.

SAFEGUARDING

Middlesbrough College is committed to safeguarding and promoting the welfare of all our students, including children, young people, and vulnerable adults. We expect all staff to share this commitment.

This role involves regulated activity and direct contact with children and young people. The successful candidate will be expected to uphold the highest standards of safeguarding practice.

We follow Safer Recruitment practices in line with the statutory guidance in Keeping Children Safe in Education. All successful applicants will be required to complete mandatory pre‑employment checks, including an enhanced DBS check, satisfactory references, an online search, and proof of eligibility to work in the UK.

This post is exempt from the Rehabilitation of Offenders Act 1974. All convictions, cautions, and bind‑overs, including those regarded as ‘spent’, must be declared, subject to the DBS filtering rules.

It is a criminal offence to apply for this post if you are barred from engaging in regulated activity with children.

Middlesbrough College is an equal opportunities employer and welcomes applications from all sections of the community.

Holiday Update

Our College will close for the festive break on Friday 19 December 2025 and reopen on Monday 5 January 2026. If you’ve applied for a role, thank you! We’ll review applications and get back to you in January.

Wishing you a happy holiday season!