Accounts Payable Assistant

Montcalm Collection; Greater London; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Generous holiday allowance

Paid birthday leave

Wellbeing support

Cashback healthcare plan

Exclusive staff room discounts

International hotel discounts via Bonv

Continuous learning & development

Job summary

Montcalm Collection is seeking a Finance Assistant (Accounts Payable focus) to support our finance team across multiple London hotels. You will handle invoice processing, supplier reconciliations, and payment runs while maintaining strong vendor relations in a fast-paced hospitality setting.

The ideal candidate holds a finance-related degree and experience in AP, with excellent organisation, attention to detail, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree in finance, business administration, or related field.
• Experience in a finance/Accounts Payable role preferred (hospitality sector desirable).
• Strong organisational and time management skills with attention to detail.

Responsibilities

• Process supplier invoices and reconcile statements to monitor KPIs.
• Perform three-way match (invoice, PO, goods received) for accuracy.
• Verify commissions invoices in PMS with proper authorisation.
• Process foreign currency payments following policy and regulations.
• Manage petty cash claims and ensure accurate recording.
• Prepare and submit payment runs for allocated hotels.
• Prepare month-end PO and non-PO accruals for all hotels.
• Conduct weekly supplier ageing reviews and report to AP Manager.
• Maintain documentation for high‑value invoices and assist with billing as needed.
• Support Finance Manager and provide ad‑hoc finance process training.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Prioritisation

Attention to detail

Numerical accuracy

Independent working

Team collaboration

Education

Bachelor’s degree in finance or related field

Tools

Sage Intacct

Excel

Word

PowerPoint

Job description

BRAND INTRODUCTION

At Montcalm Collection, we believe that timeless style and genuine hospitality are more than just values; they’re a way of life. Our people are the heart of our hotels: passionate individuals working together as a team, united by an unwavering commitment to providing first-class personal service.

Our collection spans some of London’s most storied buildings, from elegant Georgian townhouses and an 18th-century brewery to a historic head office and a contemporary architectural landmark. Each hotel has its own unique story, and within everyone, our team create unforgettable experiences for our guests.

While our walls speak of history, it’s our people, their ambition, and their creativity that shapes our future.

Join us, and become part of a culture that celebrates individuality, nurtures potential, and upholds the very highest standards of the art of hospitality.

WHY JOIN MONTCALM COLLECTION

• Competitive salary that reflects your talent, contribution, and potential.
• Generous holiday allowance, starting at 28 days (including bank holidays) and increasing with service—supporting your life beyond work.
• Paid birthday leave, so you can celebrate your special day your way.
• We celebrate life’s milestones with you, offering generous gifts and financial support for special occasions such as weddings and the arrival of a new baby.
• Comprehensive wellbeing support, including free access to our Employee Assistance Programme provided by Hospitality Action, offering confidential support, wellbeing resources, and free legal advice.
• Tailored wellbeing experiences, from yoga sessions and life coaching to wellbeing workshops designed to support both mind and body.
• Cashback healthcare plan, covering dental, optical, physiotherapy, and alternative treatments—helping you stay at your best.
• Preferential gym membership rates, helping you maintain your health and vitality.
• Continuous learning and development opportunities, from hands‑on training to leadership masterclasses—empowering your career growth.
• Paid volunteering day, giving you the opportunity to support a charity close to your heart.
• Employee referral programme, rewarding you for bringing great talent into our teams.
• Complimentary meals on duty in our team restaurant.
• Exclusive room rate discounts across the Montcalm Collection.
• International hotel discounts through Marriott Bonvoy, giving you access to exceptional global experiences.
• City-wide discounts and perks, with savings across retail, entertainment, essential services, fashion, and more.
• Recognition programmes, including vouchers and curated rewards that celebrate excellence and individuality.
• Elegant annual celebrations and social events, bringing our teams together to connect and celebrate in style.

ROLE OVERVIEW

Montcalm Collection is seeking a detail-oriented and organised Finance Assistant (Accounts Payable focus) to support the finance department across our portfolio of hotels. The role involves accurate invoice processing, reconciliations, payment runs, and vendor management, alongside supporting the wider finance team with month-end and compliance duties. The ideal candidate will have strong organisational skills, attention to detail, and the ability to thrive in a fast-paced hospitality environment.

RESPONSIBILITIES

• Process supplier invoices accurately and reconcile statements to monitor departmental KPIs.
• Perform the three-way match (invoice, PO, goods received note) to ensure accuracy.
• Verify commission invoices in the PMS system, ensuring correct authorisations before processing.
• Process foreign currency payments in compliance with company policy and regulations.
• Manage petty cash claims in line with policy, ensuring accurate recording and processing.
• Prepare and submit payment runs for allocated hotels according to the timetable.
• Prepare month-end PO and non-PO accruals for all allocated hotels.
• Conduct weekly supplier ageing reviews and submit reports to the AP Manager.
• Maintain proper documentation for high‑value invoices.
• Assist with billing and revenue collection duties as required.
• Support the Finance Manager in directing financial activities where needed.
• Provide ad‑hoc support to the Accounts Payable Manager or Financial Director.
• Deliver training to team members on finance processes, fostering collaboration.
• Ensure all financial information is handled confidentially.
• Maintain accuracy in financial systems such as Sage Intacct and Excel.
• Contribute to departmental reviews, variance analysis, and KPI monitoring.
• Carry out other ad‑hoc tasks as required by the Finance leadership team.

SKILLS AND QUALIFICATIONS

• Bachelor’s degree in finance, Business Administration, or related field.
• Prior experience in a finance or accounts assistant role preferred (hospitality sector desirable).
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to prioritise tasks and meet strict deadlines.
• Strong attention to detail and numerical accuracy.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with Sage Intacct or similar accounting systems advantageous.
• Ability to work both independently and collaboratively in a team environment.
• Flexibility to occasionally work outside of regular business hours.

WORKING CONDITIONS

• Office-based within a fast-paced hospitality environment.
• May require occasional work outside regular office hours during month-end or year-end deadlines.
• Regular interaction with vendors, auditors, and hotel management teams.

Eligibility

Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.

Equal Opportunity Employer

At Montcalm Collection, diversity and inclusion aren't just buzzwords. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.

Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this role.

Please note that we do not accept unsolicited CVs from agencies or headhunters. Any CVs submitted for these roles without prior agreement per role in writing from our Head of Human Resources will be considered the property of the company and will not be subject to agency fees.