Accounts Payable Assistant

Otis; Dartford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading lift solutions provider in Dartford is seeking a detail-oriented Financial Administrator. Responsibilities include invoice management, payment processing, and account reconciliation. The ideal candidate will have strong analytical and communication skills, proficiency in accounting software, and a good understanding of accounting principles. This full-time role offers the opportunity to work within a committed team focused on customer satisfaction and quality service.

Qualifications

• Proficient in accounting software and Microsoft Office Suite.
• Strong attention to detail with a meticulous approach to data.
• Excellent communication skills for engaging with vendors.

Responsibilities

• Process, verify, and reconcile incoming invoices.
• Schedule and prepare payments to vendors.
• Maintain accurate financial records.

Skills

Attention to Detail

Analytical Skills

Communication Skills

Organisational & Multitasking Skills

Technical Skills

Education

Understanding of accounting principles

Tools

QuickBooks

Microsoft Office Suite

Job description

Key Responsibilities

• Invoice Management: processing, verifying and reconciling incoming invoices, ensuring correct coding and attachment to the relevant documentation.
• Payment Processing: scheduling and preparing payments to vendors, ensuring they comply with payment terms and avoiding late fees.
• Account Reconciliation: reconciling monthly vendor statements, accounts payable reports and comparing system reports to balances to maintain accuracy.
• Financial Record Keeping: maintaining accurate and complete financial records and historical documentation.
• Dispute Resolution: identifying and resolving discrepancies and issues related to invoices and payments.
• Administrative Support: providing clerical and administrative support to the organization’s financial operations and assisting with financial audits.
• Vendor Management: supporting the onboarding of new vendors and managing vendor relationships.

Skills and Qualifications

• Technical Skills: computer literacy including proficiency with accounting software and Microsoft Office Suite.
• Attention to Detail: a meticulous approach to accurately process data, verify financial information and maintain integrity in records.
• Organisational & Multitasking Skills: the ability to prioritise tasks, manage multiple accounts and multitask effectively.
• Communication Skills: excellent interpersonal and communication skills for engaging with vendors and internal stakeholders.
• Accounting Principles: a solid understanding of fundamental accounting principles and practices is essential.
• Analytical Skills: the ability to analyse invoice items, check extensions and totals and interpret financial reports.
• Comfortable working independently and collaboratively, adaptable and solution-focused.

Liftec Express is a group of core specialist businesses which focus on the supply, installation, maintenance, repair and modernisation of all types of lift equipment in commercial and residential properties. We pride ourselves on delivering the benefits of a large organisation whilst maintaining the flexibility and local delivery of a regional service provider. Our success and growth is the result of repeat business from a broad base of satisfied customers.

Liftec Express is an industry leader capable of delivering a wide range of national services to both the public and private sector offering high levels of support and customer care. Our positive can‑do approach to customer requests makes us stand out in the industry and reinforces our desire to build long‑term customer relationships. We believe the culture of dedication, professionalism and the desire to succeed is found in all of our people who in turn are our assets that make things happen for our customers. We strive to be the best which means we set big goals, rise to achieve them and win as a team.

Equal Opportunity Employer Statement

Otis is an Equal Opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability please contact us at .

Key Skills

Business, Account Payable, Data Entry, Customer Service, GAAP, QuickBooks, Office supply, General Ledger Accounting, Finance, Accounting, Excel, ACH, Reporting, Financial statement, ADP

Employment Details

Employment Type: Full‑Time

Experience: years

Vacancy: 1