Accounts Payable Assistant

Heap & Co; Cambridge; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

Flexible hybrid working model

Learning & development opportunities

Supportive team environment

Job summary

Heap & Co are seeking a detail-oriented Accounts Payable Assistant to join our Cambridge Finance team on a hybrid basis. You will manage the full accounts payable cycle, from purchase ledger to month-end close, working under the Finance Manager in a complex international environment.

The role offers exposure to multiple financial processes, strong governance, and opportunities to develop technical skills within a growing organisation.

Qualifications

• Experience in Accounts Payable or Purchase Ledger.
• Strong attention to detail and accuracy.
• Experience processing invoices and expense claims.
• Good understanding of reconciliations and financial controls.
• Proficient in finance systems (Sage) and MS Excel.
• Ability to prioritise workload and meet deadlines.

Responsibilities

• Process supplier invoices, employee expense claims, and card submissions.
• Validate receipts and ensure policy compliance for expenses.
• Code transactions to General Ledger accounts and maintain data accuracy.
• Set up new suppliers and perform supplier bank verification checks.
• Respond to supplier and employee queries in a timely manner.
• Reconcile supplier statements and investigate outstanding items.
• Support month-end purchase ledger close and reconciliations.
• Assist with year-end audit activities and finance projects.

Skills

Attention to detail

Organised

Analytical

Stakeholder management

Prioritising workload

Tools

Sage

Excel

Job description

Accounts Payable Assistant

Cambridge (Hybrid)

£27,000 - £31,000

Heap & Co are looking for a detail-oriented and proactive Accounts Payable Assistant to join our client in Cambridge. Reporting to the Finance Manager, you'll play a key role in ensuring the efficient processing and control of our accounts payable function within a complex international environment.

This is an excellent opportunity for someone with experience in purchase ledger or accounts payable who is looking to broaden their finance knowledge, develop their technical skills, and gain exposure to a wide range of financial processes.

What You'll Be Doing

As part of the Finance team, you'll be involved in the full Accounts Payable cycle, including:

Purchase Ledger & Invoice Processing

• Processing supplier invoices, employee expense claims, company credit card submissions, and partner project claims
• Validating receipts and ensuring compliance with company travel and expense policies
• Applying correct VAT treatment across multiple tax jurisdictions
• Coding transactions accurately to General Ledger accounts
• Setting up new suppliers and performing supplier bank account verification checks
• Entering and maintaining financial data within Sage and associated systems
• Managing imports and exports between finance and expense management platforms
• Responding to supplier and employee queries in a timely and professional manner
• Reconciling supplier statements and investigating outstanding items
• Monitoring invoices awaiting processing and proactively following up where necessary

Month-End Activities

• Supporting month-end purchase ledger close
• Ensuring invoices are accurately recorded before period close
• Highlighting material invoices that miss cut-off deadlines
• Completing reconciliations and related postings

General Finance Support

• Managing shared finance inboxes
• Providing guidance and support to colleagues on finance processes and systems
• Assisting with year-end audit activities
• Supporting wider Finance Operations projects and team initiatives

About You

We're looking for someone who is organised, analytical and enjoys working in a fast-paced environment.

Essential Skills & Experience

• Previous Accounts Payable, Purchase Ledger or Finance Assistant experience
• Strong attention to detail and accuracy
• Experience processing invoices and expense claims
• Good understanding of reconciliations and financial controls
• Confident using finance systems and Microsoft Excel
• Strong communication and stakeholder management skills
• Ability to prioritise workload and meet deadlines

Desirable

• Experience using Sage
• Knowledge of VAT processing
• Experience working within a multi-currency or international environment
• Exposure to month-end processes

What We Offer

• A varied and engaging finance role with exposure to multiple areas of Finance Operations
• Ongoing learning and development opportunities
• Supportive and collaborative team environment
• Flexible hybrid working model
• The opportunity to develop your finance career within a growing organisation