Accounts Payable Assistant

Westfalia Fruit; Bude; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading multinational supplier of fresh fruit is seeking an Accounts Payable Assistant to support the finance team. This role requires strong attention to detail for processing invoices, supplier communication, and financial operations. Key requirements include proficiency in Excel, experience with ERP systems, and a collaborative mindset. The position offers a competitive salary and hybrid working arrangements.

Benefits

Competitive salary

Hybrid working

23 days holiday plus bank holidays

Free on-site parking

Company pension scheme

Employee Assistance Plan

Christmas hampers and party

Sausage roll Thursday and pizza lunch days

Qualifications

• Proven experience in a similar role.
• Good understanding of purchase ledger processes.
• Proficient in Excel and experienced with ERP/accounting systems.
• Ability to prioritise workload and manage details accurately.

Responsibilities

• Accurately process purchase and manual invoices.
• Manage finance emails and resolve queries.
• Perform daily and month-end bank reconciliations.
• Prepare and process supplier payments and payroll deductions.
• Set up new supplier accounts in the system.

Skills

Attention to detail

Organisational skills

Communication

Team collaboration

Tools

Excel

ERP/accounting systems

Microsoft Dynamics

Job description

Come and join the leading #avoexperts

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value‑added products to global markets. Through our vertically‑integrated supply chain we grow, source, ripen, pack, process and market quality avocados & fresh produce 365 days a year & across the globe.

We're looking for an Accounts Payable Assistant to join our team in Kings Hill, UK.

We are seeking a detail‑oriented Accounts Payable Assistant to support the finance team with day‑to‑day accounting operations. The role involves accurate invoice processing, supplier liaison, reconciliations and assisting with payments and reporting to ensure smooth financial operations.

Responsibilities

• Accurately code, post, and process purchase and manual invoices in line with company policies.
• Manage incoming finance emails, resolving supplier and internal invoice queries promptly.
• Perform daily and month‑end bank reconciliations, including revaluations and petty cash reconciliation.
• Prepare and process supplier payments, payroll deductions, and inter‑company allocations.
• Set up and validate new supplier accounts and bank details within HSBCnet.
• Manage group currency transfers, drawdowns, and overnight deposits.
• Download and reconcile statements and invoices from portals, including HMRC Customs.
• Support audits by maintaining accurate records and providing required documentation; assist with ad‑hoc finance tasks as needed.

Requirements

Essential

• Proven experience in a similar role.
• Good understanding of purchase ledger processes.
• Excellent attention to detail.
• Ability to prioritise workload.
• Good organisational skills.
• Must be able to demonstrate a high level of accuracy.
• Proficient in Excel and experienced with ERP/accounting systems.
• Excellent communication and interpersonal skills, with the ability to build effective relationships with stakeholders at all levels.
• Strong team player and ability to collaborate with financial and non‑financial stakeholders.

Desirable

• Experience in FMCG, food production, manufacturing or retail environments.
• Microsoft Dynamics experience.

What can Westfalia Fruit offer you?

• Competitive salary.
• Hybrid working.
• 23 days holiday, plus bank holidays.
• State of the art office with fresh fruit, bean‑to‑cup coffee, freshly squeezed orange juice & avocado ice‑cream.
• Free on‑site parking.
• Company pension scheme with life insurance cover.
• Employee Assistance Plan with Medicash.
• Christmas hampers & a Christmas party.
• Sausage roll Thursday & pizza lunch days.

We encourage you to apply as soon as possible; we will be reviewing applications on a rolling basis and the advert may be removed at any time.

We're an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity or disability status.