Accounts Payable and Insurance Administrator - Swindon

Ameriprise; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A financial services company in Swindon is seeking an Accounts Payable professional to manage purchase orders and invoices. The ideal candidate should have experience in an Accounts Payable environment, strong IT skills, especially in Excel and Word, and the ability to work under pressure. This role involves collating information, preparing payment runs, and administering the Construction Industry Scheme.

Qualifications

• Previous experience in an Accounts Payable environment.
• Experience in Financial Services is helpful.
• Knowledge of the Construction Industry Scheme is preferable but not essential.

Responsibilities

• Process purchase orders and invoices daily.
• Verify and set up new supplier information.
• Prepare payment runs and dispatch remittance advices.
• Deal with Accounts Payable queries via phone and email.
• Administer the Construction Industry Scheme and submit monthly tax returns.

Skills

Attention to detail

Good organisational skills

Confident communicator

Ability to work under pressure

Good IT skills

Tools

Excel

Word

Job description

You will be responsible for the registration & processing of purchase orders and invoices across the property portfolio managed by Threadneedle Portfolio Services. This will include verifying supplier/sub-contractor details, and for the twice weekly payment of invoices by BACS transfer and further being responsible for the monthly filing of all CIS (Construction Industry Scheme) tax returns to HMRC for the Threadneedle and relevant Client Schemes. You will also input the daily payments via the payment systems and assist the insurance/banking processes whenever required. How you'll spend your time...

Responsibilities

• The daily processing, scanning, and indexing of purchase orders and purchase ledger invoices onto the Document Management System.
• Collating and verifying the necessary information to enable the set-up of new suppliers and to pass to the Supervisor for input to the system.
• The electronic filing of the new supplier details onto the Document Management System for future reference.
• Undertake the twice-weekly selection of payment runs for the property portfolios, resulting in payments by BACS transfer.
• Following the payment runs, dispatch remittance advices to suppliers where applicable.
• The preparation of the payment run funding transfer twice weekly, and post entries to relevant cashbooks.
• Deal with internal and external Accounts Payable queries that are received by telephone and by e-mail, either received personally or received into the AP Group e-mail inbox.
• The re-input of all rejected Invoices onto the Horizon system and to ensure timely resolution.
• The daily input of CHAPS payments & Internal transfers onto the banking systems.
• The administration of the Construction Industry Scheme, including verification of sub-contractors and submission of monthly tax returns within the deadlines specified by the HMRC.
• Provide cover for monitoring & resolving items on the Duplicated Invoice Report.
• To assist the Insurance Administrator where required, to include Premium payments to Insurers and the billing of the insurance charges to tenants and assisting with any queries received within the group Insurance Inbox.
• To provide support for the banking processing, as required.

Qualifications

• Previous experience of working in an Accounts Payable environment.
• Experience of working within the Financial Services would be helpful.
• Good IT skills, particularly Excel and Word.
• Strong attention to detail, being able to work under pressure, with-in a high-volume processing environment and to strict deadlines.
• Good organisational skills, with the ability to manage multiple deadlines and projects simultaneously.
• Confident communicator, able to deal with both internal and external stakeholders at all levels.
• Ability to challenge the status quo, with a mindset of continuous improvement.
• Knowledge of the CIS (Construction Industry Scheme) helpful but not essential.

About the company

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.