Accounts Payable Administrator

Catalent Pharma Solutions; Swindon; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Site performance bonus

Pension scheme (matching up to 8%)

Life assurance

Generous holiday entitlement

Job summary

Catalent Pharma Solutions in Swindon is hiring an Accounts Payable Administrator. You will process supplier invoices, keep precise financial records, and support compliance across our global network. Shift: 09.00 - 17.00, Mon–Fri. Initially onsite during training, then 3 days onsite and 2 days hybrid. Location: Swindon, UK.

Key duties include PO matching, ERP maintenance, workflow monitoring, and timely payments. Ideal for someone with AP experience and strong Excel skills.

Qualifications

• Previous experience in Accounts Payable or administrative finance roles.
• Experience using Microsoft Excel.

Responsibilities

• Process and record supplier invoices with proper approvals and PO matching.
• Maintain ERP records with accuracy and efficiency.
• Monitor invoice workflows and payment scheduling for sites.
• Ensure compliance with internal controls and payment policies.
• Respond to supplier queries with clear documentation of communications.
• Apply supplier discounts and maintain value across records.
• Collaborate with internal teams to meet service expectations.
• Assist Global Accounts Payable Leader with reporting and admin projects.

Skills

Organisational skills

Communication skills

Teamwork and initiative

Tools

Microsoft Excel

Job description

Our Swindon facility houses our Zydis® fast dissolving tablet development and manufacturing operation as well as a CMC pharmaceutical analytical lab services unit that offers ASAP stability.

Position Summary

We have an opportunity for an Accounts payable administrator to join our team. In this role, you will ensure accurate processing of supplier invoices and maintain financial records with precision. You will monitor workflows, support compliance, and collaborate with internal teams to resolve issues. This position is key to maintaining smooth financial operations and supporting our global network.

Shift: 09.00 - 17.00 Monday - Friday (Onsite whilst training then 3 days onsite, 2 days hybrid)

Location: Swindon, UK

The Role

• Accurately process and record supplier invoices, ensuring correct approvals and purchase order matching
• Maintain up-to-date records in Catalent's ERP system with a focus on accuracy and efficiency
• Monitor invoice workflows, track progress, and oversee payment scheduling for designated sites
• Ensure compliance with internal controls, audit requirements, and company payment policies
• Respond to supplier queries promptly, maintaining clear documentation of communications
• Apply supplier discounts and maintain records to maximize financial value
• Collaborate with internal teams to support service expectations and resolve administrative issues
• Assist the Global Accounts Payable Leader with reporting, documentation, and ad hoc administrative projects

Minimum Requirements

• Previous experience in Accounts Payable or administrative finance roles
• Experience using Microsoft packages including Excel

Preferred Skills & Background

• Strong organisational skills with attention to detail and accuracy
• Excellent communication skills, both verbal and written
• Team-oriented, with a proactive approach to problem-solving and process improvement

Why You Should Join Catalent

• Our Swindon facility houses our Zydis® fast dissolving tablet development and manufacturing operation as well as a CMC pharmaceutical analytical lab services unit that offers ASAP stability.
• Competitive Salary – Reflecting your experience and skills.
• Bonus & Benefits – Includes a site performance bonus, a pension scheme matching up to 8% and life assurance. Enjoy a generous holiday entitlement that increases with tenure, with the option to purchase additional leave. Plus, gain access to Reward Gateway, offering discounts at many national retailers.
• Career Development – Access high-quality training, mentoring, and cross-functional opportunities within Catalent's global network. Benefit from a subscription to LinkedIn Learning, providing access to 10,000+ online courses.
• Health & Wellbeing – Includes an employee assistance programme, on-site canteen facilities, and an active safety and "Patient First" culture. Take advantage of a Cycle to Work Scheme and an Electric Vehicle car scheme.
• Excellent Location – Just a two-minute drive from J16 of the M4, with free on-site parking.

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Catalent is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.