Accounts Payable Administrator

Workman LLP; Swindon; On-site; GBP 23,000 - 27,000; Full time

Job summary

A leading independent commercial property management firm in Swindon seeks an Accounts Payable Administrator to manage supplier invoices and support the accounts team. The ideal candidate should possess strong organisational and communication skills, as well as good numeracy and IT abilities. This role offers a salary between £23,000-£27,000, hybrid working options, and several employee benefits.

Benefits

Hybrid working

Core working hours

Study support

Discretionary annual bonus

Healthcare and life insurance

Long service holidays

Gym membership benefits

Social events

Generous referral bonus

Qualifications

• Proactive, practical, and positive approach to work.
• Excellent communication skills to build relationships.
• Strong organisational and prioritisation skills.

Responsibilities

• Process supplier invoices accurately and timely.
• Support the Senior Accounts Payable Administrator.
• Update control spreadsheets and manage central inboxes.
• Reconcile supplier accounts and process refunds.
• Resolve supplier and client queries.

Skills

Good Numeracy Skills

Communication Skills

IT & Software Skills

Attention to detail

Organisation

Teamwork

Education

Math's & English G.C.S.E 9-4/A-C

Tools

Microsoft Outlook

Microsoft Excel

Job description

ABOUT THE ROLE

An Accounts Payable Administrator who is responsible for the daily processing of supplier invoices, for a diverse property portfolio’s consisting of commercial, industrial & retail properties.

The role will require regular and direct communication with the accounts team as well as email & phone correspondence with our property managers and suppliers, to ensure the timely processing and payment of supplier invoices.

You will work closely with the accounts payable team as well as the Property Management teams to provide a best in class service to our clients.

WHAT MATTERS MOST IN THIS ROLE

Building and maintaining close professional relationships with suppliers, and colleagues both within the accounting teams and the wider business is paramount to your success. Using your initiative will be encouraged.

The role requires a high volume of processing of supplier invoices on behalf of our clients.

This role will involve supporting the Senior Accounts Payable Administrator, ensuring that all tasks are completed on time, and to internal and client KPIs to ensure a best in class service is delivered to all Workman clients.

To be successful in this role, you will require a high level of attention to detail, strong organisational, prioritisation and communication skills as well as good team working skills and a desire to learn and develop within your role.

Other duties will include:

• Updating control spreadsheets
• Management of central email inboxes
• Loading invoices to the Clients approval system
• Supplier Account Reconciliations, including processing of supplier refunds.
• Processing & Management of CIS deductions/payments
• Management of Proforma Invoice payment process, ensuring Tax Invoices are received following payment
• Liaising with asset managers regarding the approval of invoices and queries
• Supplier & client query resolution
• Banking duties; BACS/CHAPS, transfers
• Any other duties that will ensure the smooth running of the accounting department.

Salary Band £23,000-£27,000

WHAT WE EXPECT FROM YOU

A proactive, practical, and positive approach to work is required.

Excellent and professional communication skills with the ability to build good working relationships with your colleagues, both within accounts and the wider business.

No accounting qualifications are required for this role, however the following are key skill requirements:

• Math's & English G.C.S.E 9-4/A-C
• Good Numeracy Skills
• IT & Software Skills, particularly Microsoft Outlook and Microsoft Excel

WHY Workman?

• Hybrid working to offer you a great work life balance, with a minimum of three days in the office.
• Core working hours to allow for added flexibility and helps ease your commute to the office.
• Study support
• Discretionary annual bonus and salary reviews.
• Healthcare, life insurance & wellness programme.
• Long service additional holidays, your birthday off and an extra day between Christmas and New Year
• Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
• Social events throughout the year including a firm wide Christmas party!
• Generous referral bonus.

ABOUT Workman LLP

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the caliber of our employees and their unique skill sets.

For more information on working for Workman please visit Our People | Workman LLP

EQUAL OPPORTUNITIES

We are an equal opportunities employer, and it is our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act 2010

This job description does not form part of your contract of employment and the duties may be amended from time to time