Accounts Payable Administrator

Vista Global; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global business aviation group is seeking an Invoice Processing Administrator in Glasgow. This role requires strong organizational skills and a background in accounts payable. You will manage vendor invoices, ensure their accuracy, and maintain supplier records in the financial system. Ideal candidates will have experience in finance and a solid understanding of accounting principles. Join us to contribute to a dynamic finance team.

Qualifications

• Experience in accounts department, ideally in accounts payable.
• Ability to work in a fast-paced and dynamic environment.
• Basic understanding of accounting principles and the procure-to-pay cycle.

Responsibilities

• Receive and review vendor invoices for accuracy.
• Match invoices with purchase orders and investigate discrepancies.
• Enter invoice details into the accounts payable system.

Skills

Organization

Communication skills

Attention to detail

Relationship building

Tools

MS Excel

ERP systems (SAP preferred)

Job description

Job Profile

The Accounts Payable (AP) Invoice Processing team is responsible for managing and processing all incoming invoices and payments owed by the company to its suppliers and vendors in an accurate and timely manner.

Vista Global, the global business aviation group, integrates a unique portfolio of companies offering asset-light services to cover all aspects of business aviation, through its brands. The group's mission is to lead the change to provide customers with the most advanced flying services and the very best value, anytime, anywhere around the world.

Your Responsibilities

We are looking for an Invoice Processing Administrator to join our team in Malta (or Glasgow). This is an exciting opportunity for an individual with genuine interest in finance and seeking a career within an international business.

• Receive and review vendor invoices for accuracy and completeness.
• Match invoices with purchase orders and goods receipts, investigating and resolving discrepancies promptly.
• Accurately enter invoice details into the accounts payable system.
• Ensure invoices are properly authorized and coded to the correct general ledger and cost centre.
• Assist with weekly payment runs, ensuring invoices are approved and ready for payment in accordance with company policy.
• Create and maintain supplier records in the financial system.
• Control and process supplier invoices in line with company procedures.
• Assist in the timely resolution of queries from suppliers and internal colleagues.
• Support additional finance tasks as assigned by the management team.
• Communicate regularly with vendors to manage expectations and maintain positive relationships.

Required Skills, Qualifications, and Experience

• Experience working in an accounts department, ideally in an accounts payable and credit card role.
• Highly organized with excellent communication & relationship building skills.
• Ability to work effectively in a fast-paced, dynamic, and entrepreneurial environment.
• Basic understanding of accounting principles and the procure-to-pay (P2P) cycle.
• Proficiency with MS Excel and experience working with ERP systems (SAP preferred).
• Collaborative team player with a proactive attitude and willingness to support colleagues across finance functions.
• Strong attention to detail and accuracy.