Accounts Payable

Archers Recruitment; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency based in the United Kingdom is seeking a detail-oriented Accounts Payable professional with 1-3 years of experience. The successful candidate will be responsible for processing vendor invoices, expense reports, and maintaining compliance with financial regulations. Strong analytical thinking and communication skills are essential. Proficiency in Excel and a solid understanding of UK VAT compliance will be beneficial for this role, which requires a proactive approach and the ability to work under tight deadlines.

Qualifications

• 1-3 years experience working in Accounts Payable.
• Knowledge of UK VAT compliance.
• Experience in a global function is preferred.

Responsibilities

• Verify and process vendor invoices and expense reports.
• Maintain organized AP files and assist in month-end closing.
• Ensure compliance with financial regulations and company policies.

Skills

Analytical thinking

Communication skills

Problem solving

Organizational skills

Excel proficiency

Job description

Job Purpose

This position is responsible for the company's P2P processes, ensuring timely and accurate processing of vendor invoices, expense reports, and payments. This role supports the finance department by maintaining organized records, reconciling accounts, and ensuring that all transactions comply with company policies and accounting standards

Responsibilities

Invoice Processing

• Receive, review, and verify invoices and purchase orders
• Match invoices to purchase orders and receiving documents
• Enter approved invoices into the accounting system
• Resolve discrepancies with vendors or internal departments

Payments & Reconciliation

• Prepare and process bi-monthly payment runs
• Reconcile vendor statements and respond to vendor inquiries
• Maintain accurate aging reports and ensure timely payment of obligations

Recordkeeping & Reporting

• Maintain organized AP files and documentation
• Assist in month-end closing by providing AP reports and accruals
• Support audits by providing documentation when required

Compliance & Process Improvement

• Ensure compliance with company policies and financial regulations
• Assist with improving AP processes and system efficiencies

Company Expenses

• Review and verify employee expense reports for accuracy and compliance with company policies
• Ensure appropriate receipts, approvals, and documentation are attached
• Process reimbursements through the accounting or expense management system
• Handle discrepancies and follow up with employees when clarification is needed
• Prepare monthly expense-related reports for the finance team
• Assist in month-end closing activities, including accruals for outstanding expenses

Person Specification Requirements

• Analytical thinking, working under pressure at month end and coping with tight deadlines is a must.
• Strong communication and interpersonal skills, ability to build relationships quickly.
• Ability to problem solve in an occasionally unstructured environment.
• Highly self-directed individual, with proven success in a rapid-growth, fast-paced, and dynamic environment.
• Ability to multitask and prioritize with strong sense of urgency.
• Excellent verbal and written communication skills.
• Self-motivated, proactive, and inquisitive - can turn thoughts into action.
• Strong organizational skills and attention to detail.
• Strong project management skills with a process mindset/continuous improvement mentality.
• Comfortable with change and quick learner of new skills, processes, tools, and accounting concepts.
• Strong computer skills, including excellence in Excel (pivot tables, lookups, etc.).

Essential Skills and Qualifications

• 1-3 years experience working in Accounts Payable
• UK VAT compliance knowledge.
• Experience with working in a Global function