Accounts/Office Assistant

Howett Thorpe; Aldershot; On-site; GBP 25,000 - 30,000; Full time

Job summary

A well-established construction business in Aldershot is seeking an Accounts/Office Assistant to support the finance team. The successful candidate will manage office responsibilities, financial postings, and subcontractor payments. Essential skills include CIS experience, good numerical abilities, and proficiency in Excel. Benefits include a contributory pension scheme and holiday entitlement.

Benefits

Contributory pension scheme

22 days holiday plus bank holidays

Private medical insurance

Qualifications

• Experience working in a similar role.
• Ability to work independently.

Responsibilities

• Ensure accurate and timely posting of purchase and sales invoices.
• Verify, establish and process payments for subcontractors.
• Perform monthly returns related to subcontractor transactions.
• Carry out tasks related to insurance.
• Process VISA credit statements.
• Handle bank statements.
• Reconcile financial statements.
• Oversee payments and manage petty cash.
• Answer office phone and greet visitors.
• Manage company vehicles.
• Manage office supplies.

Skills

CIS experience

Good numerical skills

Excellent attention to detail

Good communication skills

Good Excel skills

Experience of Sage

Job description

Our client is a well established construction business that has been operating for over 45 years. With their offices based in Aldershot, they are looking for an Accounts/Office Assistant to join their finance team to help support the needs of the business. This is a full-time office based role which would suit someone who has CIS experience.

Accounts/Office Assistant – About the Role

The Accounts/Office Assistant will play a key role in the day to day running of the office and accounts department. The role will suit someone who is flexible, and able to prioritise and manage responsibilities to ensure support is provided.

Reporting to the Group Accountant, your main responsibilities will be:

• Ensure accurate and timely posting of purchase and sales invoices.
• Verify, establish and process payments for subcontractors.
• Perform monthly returns related to subcontractor transactions.
• Carry out tasks related to insurance, including sending reminders, logging and saving copies of documents.
• Process VISA credit statements
• Handle bank statements
• Reconcile financial statements
• Oversee payments and manage petty cash
• Answer office phone, take messages, greet visitors and facilitate meetings
• Liaise with I.T and printer company as required.
• Manage company vehicles (tax, MOT’s, servicing, repairs)
• Health and safety for site
• Manage office supplies (stationery and groceries)

The successful Accounts/Office Assistant will have:

• Experience working in a similar role
• CIS experience
• Ability to work independently
• Good numerical skills and excellent attention to detail
• Good communication skills
• Experience of Sage
• Good Excel skills

Accounts/Office Assistant – Benefits

• Contributory pension scheme
• 22 days holiday plus bank holidays (rising with service)
• Private medical insurance