Accounts Assistant - Purchase Ledger

Butler Rose Ltd; Wolverton; On-site; GBP 11,000 - 19,000; Full time

Job summary

Butler Rose is partnering with a Milton Keynes client to recruit an Accounts Assistant - Purchase Ledger on a temporary basis up to Christmas. This office-based role involves hands-on experience across high-volume invoice processing, supplier reconciliations, and month-end activities.

You will join a supportive team and gain exposure to Purchase Ledger tasks within a well-established business environment. Prior finance experience and good Excel skills are desirable.

Qualifications

• Some previous experience in Accounts, Purchase Ledger or a similar finance environment.
• Experience within the retail automotive environment is advantageous.
• Good IT skills with Microsoft Excel knowledge.
• Knowledge of Keyloop Drive or Rev8.35 Dealer Management System would be advantageous.
• Experience in a robust, well-controlled financial environment, ideally across multiple outlets.
• Strong attention to detail and high accuracy.
• Ability to prioritise workloads and meet deadlines.
• Proactive, able to work independently or in a team.
• Strong interpersonal and communication skills with finance and non-finance colleagues.

Responsibilities

• Process approximately 500 purchase invoices per week, including email capture, scanning and registering invoices within the Keyloop Drive system.
• Download invoices and credit notes daily from vehicle manufacturer systems.
• Match invoices to electronic Goods Received Notes for payment approval.
• Review and progress internal purchase invoice approvals.
• Code approved purchase invoices into the general ledger.
• Deal with supplier queries and liaise with internal departments to resolve issues.
• Produce monthly supplier statement reconciliations for a range of supplier accounts.
• Complete Purchase Ledger month-end processes, ensuring payments are allocated and reconciled.
• Work as part of the wider Purchase Ledger team, managing an allocated range of supplier accounts and retail sites.
• Undertake any other reasonable tasks requested by the Senior Accounts Assistant.

Skills

Purchase Ledger

Retail Automotive

Excel

Attention to detail

Time management

Communication skills

Independent worker

Tools

Keyloop Drive

Rev8.35 DMS

Job description

Accounts Assistant - Purchase Ledger
Location: Westcroft, Milton Keynes
Butler Rose is partnering with one of our clients in Milton Keynes to recruit an Accounts Assistant - Purchase Ledger to support their team. This is temporary role up until Christmas, office-based and paying up to £14 per hour PAYE.

This is an excellent opportunity for someone at the early stages of their finance career, whether you have recently started your career in accounts or have a couple of years' experience and are looking to develop your Purchase Ledger skills within a well-established business.

You will join a supportive team and gain hands-on experience across high-volume invoice processing, supplier reconciliations, invoice approvals and month-end processes.

Key Responsibilities

• Process approximately 500 purchase invoices per week, including email capture, scanning and registering invoices within the Keyloop Drive system.
• Download invoices and credit notes daily from vehicle manufacturer systems.
• Match invoices to electronic Goods Received Notes for payment approval.
• Review and progress internal purchase invoice approvals.
• Code approved purchase invoices into the general ledger.
• Deal with supplier queries and liaise with internal departments to resolve issues.
• Produce monthly supplier statement reconciliations for a range of supplier accounts.
• Complete Purchase Ledger month-end processes, ensuring payments are allocated, documentation is processed, accounts are reconciled and the Purchase Ledger agrees to the general ledger.
• Work as part of the wider Purchase Ledger team, managing an allocated range of supplier accounts and retail sites.
• Undertake any other reasonable tasks requested by the Senior Accounts Assistant.

About You

We are particularly interested in candidates who are early in their finance career and keen to build their experience within Purchase Ledger.

You'll ideally have:

• Some previous experience in Accounts, Purchase Ledger or a similar finance environment.
• Ideally, experience within the retail automotive environment.
• Good IT skills and a sound knowledge of Microsoft Excel.
• Knowledge of Keyloop Drive or Rev8.35 Dealer Management System would be advantageous.
• Experience of working within a robust and well-controlled financial environment, ideally across multiple outlets.
• Strong attention to detail and a high level of accuracy.
• The ability to prioritise workloads and meet deadlines.
• A proactive approach, with the ability to work independently as well as part of a team.
• Strong interpersonal and communication skills, with the confidence to liaise with both finance and non-finance colleagues.

Why Apply?

This is a great opportunity for an Accounts Assistant looking to develop their Purchase Ledger experience, gain exposure to a high-volume finance function and progress their career within a structured and well-controlled environment.

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Butler Rose is committed to equality in the workplace and is an equal opportunity employer.

Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.