Accounts Assistant

Genesis Employment Services Ltd; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A UK-based employment service is seeking an Accounting Assistant to maintain accurate records for Accounts Receivable and Accounts Payable. Responsibilities include setting up accounts, processing invoices, and assisting with month-end activities. Ideal candidates will have at least two years of accounting experience, effective IT skills, and a keen attention to detail. The role is on-site, Monday to Friday, and requires a commitment to quality standards.

Qualifications

• Minimum two years accounting experience in an environment using menu driven accounting package.
• Ability to handle large volume of paperwork and meet deadlines.
• Strong organisational skills.

Responsibilities

• Maintain accurate records for Accounts Receivable and Accounts Payable.
• Set up and maintain customer and supplier accounts.
• Assist with month-end and year-end activities.

Skills

Maths and English GCSE

Effective IT skills

Excellent interpersonal skills

Strong attention to detail

Comfortable with data entry

Tools

Microsoft Excel

Microsoft Outlook

SAP

Job description

Scope of Position

The role focuses on maintaining accurate, timely, and reliable records for both Accounts Receivable and Accounts Payable, including payments and related documentation.

Key Responsibilities

Accounts Receivable

• Set up and maintain new customer accounts.
• Allocate received cash accurately and promptly.
• Resolve issues related to short or missing payments.
• Process credit/debit notes with proper approvals.
• Monitor customer portals for remittances and deductions.
• Send invoices to non-self-billing customers electronically.

Accounts Payable

• Create new supplier accounts.
• Process and match invoices with receipts or obtain sign-off.
• Raise debit notes with authorization.
• Prepare payments for approvals.
• Reconcile statements and manage supplier queries.

General Duties

• Handle petty cash and bank deposits.
• Cover reception when needed.
• Assist with month-end and year-end activities (journals, accruals, reconciliations, audits).
• Participate in Kaizen and GEAR activities.
• Follow departmental procedures and quality standards.
• Perform other assigned duties.

Key Areas of Authority

• Ensure that the objectives of the Business Plan are met in accordance with the framework of the company.
• Follow company procedures and policies as stated in the Employee Handbook.
• Stop any process where quality or safety issues are identified.
• Initiate, recommend or provide solutions via designated channels & verify the implementation of solutions.

Basic Requirements

• Maths and English GCSE.
• Minimum two years accounting experience, in an environment using menu driven accounting package.
• Effective IT skills, with a good understanding of Microsoft Excel & Outlook and SAP.
• Ability to handle large volume of paperwork and meet deadlines.
• Excellent interpersonal skills to successfully interact with all levels of employees in the organization.
• Strong attention to detail and excellent organisational skills.
• Comfortable with data entry and managing multiple priorities.

40 hours per week Monday-Friday.

On site.

8am-4.30pm,

hour break

No working from home