Accounts Assistant

Vertec Scientific Ltd UK; Silchester; On-site; GBP 25,000 - 30,000; Part time

Job summary

A reputable health technology firm in Silchester is seeking a part-time Accounts Assistant to provide administrative support to the finance function. Applicants should have at least 3 years of experience in a similar role, a solid understanding of double-entry bookkeeping, and strong communication skills. This role involves managing sales and purchase ledgers, and supporting month-end processes.

Qualifications

• Minimum of 3 years’ experience working in a similar role.
• Understanding of principles of double entry book‑keeping.
• Working knowledge of UK VAT.

Responsibilities

• Manage sales ledger including debt collection and delivering discrepancies.
• Provide support to Financial Controller during month end processes.
• Post cash transactions to relevant ledgers resolving queries.

Skills

Excellent customer service skills

Strong problem-solving skills

Excellent verbal and written communication skills

Ability to manage own time

Versatility and ability to work independently

Strong planning and organisational skills

Job description

Company Description

Vertec Scientific Ltd UK has been established in the UK for over four decades, earning a reputation for supplying and supporting a wide range of high-quality health technology products, accessories, and consumables from across the world. The range includes DXA systems, mini c-arms, portable x-ray solutions, ultrasound systems, a 3D digital tomosynthesis product, dosimetry, radiotherapy treatment alignment and immobilisation devices, including thermoplastics. Vertec is actively adding to its already extensive product portfolio, and it’s success is due to its unyielding customer focus and its strategy of only marketing best-in-class products.

Role Description

This is a part time (15 hours per week, to be spread over at least 4 days) on‑site role located in our head office in Silchester (near Reading) for an Accounts Assistant, reporting to the Head of Finance. The role is to provide efficient and effective administrative support to Vertec’s finance function.

Main duties

• Sales Ledger Management including:
  • Debt collection, written and verbal
  • Resolving with customers any delivery discrepancies and or/ non‑payment issues.
  • Posting receipts onto systems using bank statements, remittance advices and cheques
  • Producing daily reporting on Deliveries un‑invoiced
  • Active management of sales ledger including monitoring for unusual transactions and closing down open items
  • Reporting of aged debt on a monthly basis
  • Nominal reconciliations
• Purchase Ledger Management including:
  • Matching and posting of supplier invoices
  • Dealing with Suppliers and Goods In on all discrepancies to resolution
  • Identification of invoices for payment and preparation of payment runs
  • Identification of omissions via supplier statement reconciliations, and monitoring of invoices received versus expectations
  • Raising foreign payments and paying invoices when due – raising BACS payments via online banking
  • Creating ad‑hoc payments
• Providing support to Financial Controller during month end processes
• Nominal reconciliations
• Any other reasonable duties required of the job holder by the Company
• Additional financial reporting roles
• First review of expense claims for policy and VAT compliance
• Identification and preparation of payments to staff
• Posting of all cash transactions to relevant ledgers resolving queries where relevant
• Tracking of foreign imports versus customs entries and carriage charges

Required Experience and Qualifications

• Minimum of 3 years’ experience working in a similar role
• Understanding of principles of double entry book‑keeping
• Working knowledge of UK VAT
• Discreet and with the ability to professionally manage sensitive data
• Excellent customer service skills, in particular a good phone manner
• Excellent verbal and written communication skills
• Ability to manage own time and determine priorities
• Strong problem‑solving skills
• Versatility and ability to work independently
• Ability to work well in a team environment
• Strong planning and organisational skills
• Ability to work under pressure