Accounts Assistant

Michael Page (UK); Scotland; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A reputable organisation in the industrial sector is seeking an Accounts Assistant to manage both accounts receivable and payable. The ideal candidate will have experience in financial management and proficiency in accounting software. This permanent position offers a competitive salary and flexible working conditions, including an early finish on Fridays.

Benefits

Competitive salary

Flexible working hours

Supportive environment

Qualifications

• Experience managing accounts payable and receivable.
• Proficiency in Excel and familiarity with accounting software.
• Attention to detail and accuracy in financial tasks.

Responsibilities

• Manage invoice queries and customer payments.
• Perform daily posting of receipts and payments.
• Prepare monthly VAT returns and support documentation.

Skills

Experience AP and AR

Proficiency in accounting software

Microsoft Office Suite proficiency

Experience with Microsoft D365

AAT qualification

Attention to detail

Teamwork ability

Education

AAT qualification

Job description

Work schedule: 2 days a week in the office / 3 days at home, with a 4pm Friday finish. 35.5 hour working week.

About Our Client

The role is with a reputable organisation in the industrial and manufacturing industry. As a global business, they are focused on providing quality products and maintaining efficient operations.

Job Description

Accounts Receivable

• Relationship management of both internal and external stakeholders to ensure invoice queries are dealt with promptly.
• Responding to queries from customers and chasing outstanding payment.
• Monitor regular payment of machine accounts - prepare monthly schedule.
• Prepare new account applications for approval by Transactional Finance Manager.
• Review ongoing credit limits - suggest changes where required.
• Prepare weekly/Daily EDI batch file.
• Issue monthly statements and weekly payment reminder notices.

Accounts Payable

• Registering invoices daily, matching to purchase order and seeking stakeholder approval.
• Management of all supplier portals to ensure accurate cost capture.
• Statement reconciliation in line with departmental timetable.
• Processing BACS and manual payments when required (multi currency).
• Data maintenance of supplier accounts including the setting up of new supplier accounts.
• Identify and log queries, liaise with suppliers and internal staff to resolve effectively.
• Complete monthly statement reconciliations for the 80 suppliers.
• Follow ITW intercompany process to ensure all invoices processed and paid on time.
• Review old balances on AP or GRNI for correctness.
• Complete currency reval on ledger balances.
• Complete inter co reconciliation and prepare monthly netting schedule.

Cashbook

• Checking and verifying bank transactions.
• Daily posting of receipts & payments in line with departmental requirements.
• Prepare weekly and month end bank reconciliation.

General/Other

• Ensuring there is a clear record of financial transactions (income and expenditure) in accordance with organisational and tax authority requirements.
• Preparing ledger balances, control accounts and statements, reconciling all the figures.
• Identifying and correcting or referring any errors or accounting discrepancies.
• Preparing reports at each month end.
• Providing cost and revenue information in the required formats to the relevant people.
• Delivering reliable administrative accounting support and customer service.
• Perform duties in line with audit requirements.
• Outlook Mailbox maintenance.
• Month end accrual collation.
• Provide supporting documentation to the accounting team for VAT returns and submissions.
• Prepare information for monthly VAT returns and VIES submissions.
• Complete any other ad hoc transactional tasks as required.

The Successful Applicant

• Experience AP and AR.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Experience with Microsoft D365 would be advantageous.
• AAT qualification would be advantageous.
• The ability to work efficiently both independently and as part of a team.
• Attention to detail and a commitment to accuracy in all tasks.

What's on Offer

• A competitive salary.
• Benefits package to be confirmed.
• A permanent position within the industrial and manufacturing sector.
• A chance to develop your career in a supportive and professional environment.
• Early finish on Fridays.
• Flexible start and finish times.

If you are an organised Accounts Assistant looking for a new opportunity, we encourage you to apply today!