Accounts Assistant

UCAS; Prestbury; Hybride; GBP 25 000 - 31 000; Plein temps

Avantages offerts par ce poste

Hybrid working model

30 days annual leave

Onsite facilities including subsidised

Gym access

Résumé du poste

UCAS is seeking an Accounts Assistant to deliver high-quality transactional finance support within the Finance Operations team. You will own cashbook analysis, invoicing, credit control, and month-end activities with strong controls and stakeholder collaboration.

The role emphasizes accuracy, cross-functional liaison, and continuous improvement while operating in a hybrid work environment at UCAS, Cheltenham. Salary up to £28,000 with 35 hours per week.

Qualifications

• Significant experience in transactional finance with end-to-end ownership of processes such as AP/AR, bank reconciliations and journals.
• Strong IT capabilities, ERP systems and high level Excel proficiency including VLOOKUP/XLOOKUP, pivot tables and data validation.
• Proven ability to manage competing priorities, meet deadlines with accuracy and attention to detail.
• Working knowledge of VAT applications in day-to-day transactional finance operations.

Responsabilités

• Own end-to-end cashbook reconciliation and analysis across bank accounts and subsidiaries.
• Oversee invoicing, credit control, payment processing and monthly close processes.
• Ensure online banking access controls, approvals and governance are followed.
• Collaborate with stakeholders and maintain robust financial controls and continuous improvement.

Connaissances

Accounts payable of end-to-end

Accounts receivable

Bank reconciliations

Journals

General ledger maintenance

Outils

ERP accounting systems

Excel

Description du poste

Keywords (e.g. Payroll Administrator, Birmingham)

South West, Gloucestershire, Rosehill - Hybrid

Job Profile

Finance and Corporate Services - Finance Operations

Title

Accounts Assistant

Contract Type

Full Time

About us

About UCAS

UCAS is at the heart of connecting people to higher education.

UCAS is the world’s leading shared admissions service for higher education. We provide application services for UK universities and colleges as well as delivering a wide range of research, consultancy and advisory services to schools, colleges, careers services, professional bodies and employers.

We’re a successful and fast-growing organisation, which helps hundreds of thousands of people every year. We’re committed to delivering a first-class service to all of our customers — they’re at the heart of everything we do.

Our Finance and Corporate Services business unit is a fusion of multiple functions — financial planning and accounting, facilities and building management, procurement, corporate governance and performance, legal and compliance. The Finance Team also defines UCAS’ financial strategy.

About the role

Contractual Hours

35.00

About the role

To deliver high-quality transactional finance support across UCAS through clear ownership of core transactional task/processes, ensuring accuracy, robust financial control, and timely delivery. The role holds end-to-end responsibility for cashbook management, invoicing, credit control, payment processing, and month-end activities, while maintaining strong stakeholder relationships and a commitment to continuous improvement across the finance function.

Key accountabilities:

• Own the end‑to‑end process for analysing and reconciling cashbooks across multiple bank accounts and subsidiaries, ensuring discrepancies are thoroughly investigated, resolved accurately and addressed through robust root‑cause analysis.
• Ensure use of online banking systems complies with approved access control and authorisation procedures, including appropriate approvals, segregation of duties, and adherence to financial security requirements.
• Financial onboarding of new customers, ensuring accurate customer set‑up and strict adherence to internal controls, approval processes and governance requirements.
• Own the monthly invoicing process end-to end, including data extraction from multiple third-party systems (such as Salesforce and events booking platforms), ensuring invoices are accurate, complete and fully compliant with policy.

For full job description, please see role profile attached.

Skills, qualifications, and experience

• Significant experience in transactional finance, with clear ownership of end-to-end processes such as accounts payable, accounts receivable, bank reconciliations, journals, and general ledger maintenance.
• Strong IT and systems capability, including use of ERP accounting systems and high-level of Excel proficiency with the ability to confidently apply functions such as VLOOKUP/XLOOKUP, pivot tables, data validation and conditional formatting.
• Proven ability to manage competing priorities and high workloads while consistently meeting deadlines with high accuracy and attention to detail.
• Clear and confident communication skills, with the ability to discuss/explain transactional finance activities to non-financial colleagues/stakeholders.
• Demonstrated ability to build effective working relationships across departments, influencing and collaborating with a wide range of internal and external stakeholders.
• Adaptable, approachable, and capable of working independently with minimal supervision, while also contributing positively to a high-performing finance team.
• Working knowledge of VAT and its practical application within day-to-day transactional finance operations, including the ability to identify, investigate, and elevate VAT-related issues.
• Strong analytical and problem-solving skills, proactively identifying process inefficiencies, implementing improvements, and supporting continuous improvement initiatives.
• Experience supporting month-end and/

Package

Salary - Up to £28,000.

• Purpose-driven workin acharity-led organisationconnecting people to education and opportunity
• Internal training,mentoring, and access toindustry-recognised certificationsthrough our development academies
• Hybrid working modelbuilt ontrust and flexibility, with a35-hour weekandflexible contracts
• 30 days annual leave,3 concessionary daysover Christmas,bank holidays, and the option topurchase additional leave
• Everydaywellbeing supportthroughPerkbox, offering discounts and wellness tools
• Onsite facilitiesincluding asubsidised gym,café, andfree parkingat our Cheltenham office
• Inclusive culturesupported byemployee networks,wellbeing champions, andMental Health First Aiders
• Recognition and rewardthrough ourquarterly employee schemeand anex-gratia bonusfor going above and beyond

Studies have shown that some groups of people are less likely to apply to a role unless they tick every box. At UCAS we recognise that talent comes in various forms and we are committed to delivering a fair and equitable recruitment process where applicants have an equal opportunity to demonstrate their skills. So, if you think you have what it takes, but don’t necessarily meet every single point on the job description, please still apply.

If you have any questions and would like to find out more about the role before applying please email the Talent Acquisition team via [e-mail] and one of us will be in touch.

Working Arrangements

Is fully remote working an option?

No

Attachments

Role Profile Accounts Assistant - May 2026.pdf (341 Kb)