Accounts Assistant

SecsintheCity; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A dynamic creative agency in London seeks an organized and detail-driven Accounts Assistant. This role involves managing invoicing, handling client queries, and supporting production finance processes. The successful candidate will have experience in a finance role, sound accounting principles knowledge, and strong proficiency in accounting software, particularly QuickBooks. This is a unique opportunity that offers potential for professional development and long-term career growth.

Qualifications

• Experience in an Accounts Assistant or similar finance role.
• Sound understanding of basic accounting principles.
• Strong proficiency in accounting software and Microsoft Office.

Responsibilities

• Prepare, post, and issue client invoices accurately.
• Handle client queries relating to invoices and payments.
• Work closely with production to ensure timely invoicing.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Tools

QuickBooks

Microsoft Excel

ApprovalMax

Job description

A dynamic, fast-growing creative agency is seeking a highly organised and detail-driven Accounts Assistant to join its London team. Supporting both the production and finance functions, this role plays a key part in keeping daily operations running smoothly and efficiently.

This is an excellent opportunity for someone with strong attention to detail, a proactive mindset, and a genuine passion for accuracy. As the business continues to evolve and expand, there is significant room for professional development and long-term career growth.

Key Responsibilities

• Prepare, post, and issue client invoices accurately and promptly
• Handle client queries relating to invoices and payments
• Complete client forms and customer portal setups in partnership
• Provide daily updates on payments received and weekly updates
• Work closely with production to ensure timely invoicing, including leading weekly review meetings, setting the agenda, and issuing follow-up actions
• Perform weekly supplier statement reconciliations and prepare payment runs with remittance advices
• Create and send recharge invoices for expenses, maintaining accurate trackers (with support from the Finance Manager)
• Prepare quarterly statements and raise any concerns or proposals for resolution
• Manage studio budgets and expenditure, processing invoices and maintaining clear records
• Assist with monthly budget projections and reconciliations across the London team
• Support the introduction of new processes and cost‑saving initiatives
• Liaise with IT to maintain smooth studio operations, overseeing software updates, security, and password management, ensuring spend aligns with business priorities
• Build strong, professional relationships with artists, clients, and suppliers

What we are looking for

• Experience in an Accounts Assistant or similar finance role
• Background in production finance or artist management finance is advantageous
• Sound understanding of basic accounting principles
• High level of accuracy and attention to detail
• Strong proficiency in accounting software and Microsoft Office, particularly Excel
• Excellent organisational and time‑management skills
• Confident communication and stakeholder‑management abilities
• Proactive attitude with strong problem‑solving skills.
• Experience with QuickBooks; familiarity with ApprovalMax is beneficial