Accounts Assistant

WSET; City Of London; Hybrid; GBP 32,000; Full time

Job summary

A leading organization in the UK is seeking an Accounts Payable Officer to manage financial records and vendor relations. Key responsibilities include processing payments, handling supplier queries, and ensuring compliance with financial regulations. The ideal candidate will have 3-4 years of relevant experience and proficiency in accounting software like NetSuite. This role offers a competitive salary of £31,500 and various benefits including annual leave and health insurance.

Benefits

27 days annual leave plus public holidays

Health insurance after three months

Pension options after three months

Cycle2Work scheme

Discretionary bonus based on performance

Qualifications

• Sound knowledge of accounting principles and practices.
• 3 - 4 years experience with data input accounts payable and administration.
• Effective communication skills both written and verbal.
• Impeccable accuracy in work.

Responsibilities

• Ensure purchase orders and invoices are approved in line with policy.
• Prepare and process payment runs including electronic payments.
• Handle supplier queries and maintain accurate records.
• Assist in month-end and year-end closing procedures.

Skills

Accounting Software

Time Management

Accounts Administration

Accounts Payable

Communication

Tools

Microsoft Excel

NetSuite

Job description

Principle duties and responsibilities

• Ensure all purchase orders invoices and expense claims are approved in line with the purchasing policy are correctly coded and accurately recorded in finance system (NetSuite).
• Prepare and process payment runs including electronic payments adhering to payment terms and company policies.
• Ensure claims on our expenses platform (currently Webexpenses) are exported and accounted for in NetSuite.
• Handle supplier queries and disputes in a timely and professional manner resolving issues to maintain positive vendor relationships.
• Maintain accurate and up-to-date records of supplier accounts payments and transactions.
• Assist in month-end and year-end closing procedures including journal entries accruals and prepayments related to purchases.
• Ensure compliance with relevant financial regulations and internal controls.
• Full ownership of the Accounts Payable inbox.

Other Duties

• Balance sheet reconciliation for selected accounts
• Purchase Order and Expense platform training for non-finance colleagues
• Assisting with queries and reporting as required by management.
• Collaborate with other departments to streamline processes and improve efficiency in the purchase-to-pay cycle.
• Contribute to the development and implementation of policies and procedures related to purchase ledger activities.
• Assisting AR Team if required.
• Additional duties may be assigned based on the needs of the organisation.

Requirements for role

Essential

• Sound knowledge of accounting principles and practices.
• 3 - 4 years experience with data input accounts payable and administration.
• Effective communication skills both written and verbal with the ability to interact professionally with internal and external stakeholders.
• Impeccable accuracy.
• Proficiency in accounting software and Microsoft Office applications especially Excel.
• Commitment to maintaining confidentiality and integrity in handling financial information.
• Ability to prioritise a busy workload.
• Ability to build good working relationships.

Desirable

• Experience in using NetSuite
• Experience of accounting in charity sector
• Experience of working with foreign subsidiaries and / or multi-site business.

Hybrid Salary

31500 Full-Time

UK Benefits

Annual Leave - 27 days pa public holidays increases with service; ability to buy / sell 5 days

Pension (Generous options available after three months)

Health insurance (after three months)

Vitality scheme - post probation - Access to virtual GP appointments Rewards include Caffe Nero drinks Cinema Tickets Apple Watch Cash Back on Waitrose shopping 75% off at Champneys 6 month subscription with HeadSpace Discounted Weight Watchers membership and gyms Smoking Cessation day worth 300 and half price health screens

Eye voucher scheme

Food and drink in the office

Nespresso coffee makers and a range of other drinks fruit cereals soups

Season ticket & gym membership loan scheme

Group income protection scheme

EAP

24 / 7 confidential help and support from trained counsellors and advisors

Death in service

4x annual salary paid to nominees with associated bereavement support for family

Enhanced family friendly leave and pay

Celebration vouchers

Cycle2Work scheme

Discretionary bonus

Development - WSETs in‑house training and qualifications in Wines Spirits Sake and Beer as well as other professional development opportunities

DISCLAIMER

This is not necessarily an exhaustive list of all responsibilities duties skills efforts requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job or to require that other or different tasks be performed as assigned at any time.

Key Skills

• Accounting Software
• Time Management
• Accounts Administration
• Accounts Receivable
• Accounts Reconciliation
• Administrative Skill
• Leadership skills
• Accounting & Finance
• Accounts Management
• Communication
• Analysis Skills
• Relationship Management
• Team Player Spirit
• Budgeting Skills
• Accounts Payable

Employment Type

Full Time

Experience

years

Vacancy

1