Accounts Assistant

Malmaison Hotel du Vin; City of Edinburgh; On-site; GBP 16,000 - 18,000; Part time

Job summary

A prominent hospitality company in Edinburgh is seeking an Accounts Assistant for a fixed-term contract of 6 months at 24 hours per week. You'll play a vital role in the Finance Team, managing reconciliations and liaising with various teams. Ideal candidates will have experience in hospitality and be team players. The role offers a competitive hourly rate and generous company benefits including discounts and training opportunities.

Benefits

Heavily discounted Staff & Friends and Family Rates

Fully funded Apprenticeship programmes

High Street Discounts

Cycle to work scheme

Healthcare Cash Plans

Referral schemes paying up to £1,500

Uniforms provided

Mental health support

Employee Assistance Programme

Qualifications

• Proven experience in a similar role.
• Excellent attention to detail and time management skills.
• Enthusiastic individual with a passion for customer service.
• Enjoy working as part of a team sharing the same passion to create memorable experiences for guests.

Responsibilities

• Carry out daily bank reconciliation of payments and credit card transactions.
• Prepare write-off forms for bad debts realized.
• Chase hotel invoices / overdue payments for guest reservations.
• Communicate with new vendors and supplier set up.

Skills

Accounting Software

Time Management

Accounts Administration

Accounts Receivable

Accounts Reconciliation

Leadership skills

Communication

Team Player Spirit

Education

Experience in a similar role

Must be eligible to work in the UK

Tools

HMS

SAP

Excel

Word

Power Point

On Line Banking

Procure Wizard

Job description

About the Role

Role: Accounts Assistant Fraser Suites

Contract / Hours: Fixed Term Contract 6 Months / 24 hours per week

Rate of Pay: 13.52 per hour plus Generous Company Benefits Training and Development

Location: Edinburgh

Frasers Hospitality a member of Frasers Property Group is a global hospitality leader. As the world's leading brand in serviced apartments and hotel residences we deliver gold standard hospitality in cities across Asia, Australia, Europe, the Middle East and Africa. A true global brand with a friendly feel our staff are connected through our shared vision and four core values collaborative real respectful and progressive. Passionate about promoting from within our culture is one which is fostered by the continual learning and development needs of our staff.

Frasers Hospitality owns and operates 7 properties in the UK. Brands include Fraser Suites, Fraser Place and Fraser Residence as well as Park International Hotel. These perfectly located properties can be found in London, Edinburgh and Glasgow providing guests with a comfortable and luxurious experience. Perfect for both business and leisure travellers our accommodations are available for short and long stays.

What you will be doing as an Accounts Assistant

The Accounts Assistant is a key member of the Finance Team assisting in the self-accounting for all departments and the properties business. Reconciling, forecasting, sales ledger, purchase ledger and payroll; you will be expected to work in a team and liaise with the Reception and Nights Teams with regards to night audit cash handling billing and payment practices.

As Accounts Assistant you must have excellent communication skills, be a team player and enjoy a hands-on role. Experience within a hospitality background is beneficial as well as experience using HMS / SAP. You must have passion for hospitality and deliver service with a smile.

You will work closely with the Financial Controller and support the General Manager.

The systems used HMS SAP Excel Word Power Point On Line Banking and Procure Wizard.

Responsibilities

• Carry out daily bank reconciliation of payments and credit card transactions.
• Follow up any posting discrepancies.
• Deal with chargebacks reported through Adyen / FC.
• Prepare write-off forms for bad debts realized.
• Attend AR meetings with GM to keep track of overdue guest / AR payments and prepare meeting minutes.
• Chase hotel invoices / overdue payments for guest reservations by email or phone communication.
• Communicate with TA regarding payments and commissions, preparing account statements and dealing with overdue commission queries.
• Maintain and chase up Procure Wizard invoices, deliveries and queries.
• Communicate with new vendors and supplier set up.
• Review vendor statements and ensure all invoices are processed and paid by AP.
• Keep track and chase missing / incorrect vendor invoices.
• Prepare processed intercompany invoices for GM authorization and deliver to AP regularly.
• Report vendor invoice issues to departments (HSK / Maintenance) for corrections.
• Organise refunds / funds transfers documentation in case of book-outs overpayments.
• Prepare weekly / adhoc cash collection and carry out regular float counts.
• Verify and reimburse petty cash transactions.
• Oversee the monthly stocktake.
• Assist the Financial controller with SAP processing for Petty Cash and GM Credit Cards.
• Follow and lead by example cash control and internal security measures within the property.
• Observe and comply with Health and Safety policies.
• Observe and comply with company Standard Operating Procedures.
• Assist the Financial Controller with other ad hoc tasks as they arise.

Qualifications

• Proven experience in a similar role.
• Excellent attention to detail and time management skills.
• Enthusiastic individual with a passion for customer service.
• Enjoy working as part of a team sharing the same passion to create memorable experiences for guests.
• Leadership and team management skills are a plus.
• Must be eligible to work in the UK.

Benefits

• Heavily discounted Staff & Friends and Family Rates at Frasers Hospitality.
• Fully funded Apprenticeship programmes to support your career development.
• High Street Discounts on a range of shops, experiences, holidays and more.
• Cycle to work scheme saving up to 40% on a wide range of bikes.
• Healthcare Cash Plans – dental, optical, medical and more available from £5 per month.
• Referral schemes paying up to £1,500 for referring friends.
• Uniforms provided.
• Wellness & National Campaign Days promoting activities throughout the year.
• Wagestream access to instant pay as earned.
• Mental health support with qualified Mental Health First Aiders available.
• Employee Assistance Programme – free confidential advice 24/7.

Sustainability Goals

• 100% of electricity is generated using renewable energy.
• Single-use plastics removed from day-to-day operations; member of Green Tourism with UK properties boasting Silver or Bronze status.
• Transitioned to a chemical-free cleaning system and an enzyme-based eco-friendly system for apartment kitchens.
• Volunteer for sustainable charities two days per year on full pay instead of normal workplace.

Interested? Click Apply Now

Frasers Hospitality is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of race, sex, disability, religion / belief, sexual orientation or age.

Key Skills

Accounting Software, Time Management, Accounts Administration, Accounts Receivable, Accounts Reconciliation, Administrative Skill, Leadership skills, Accounting & Finance, Accounts Management, Communication, Analysis Skills, Relationship Management, Team Player Spirit, Budgeting Skills, Accounts Payable.

Employment Type: Contract

Experience: years

Vacancy: 1