Accounts Administrator

R&M Electrical Group Ltd; Southampton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading electrical services provider in Southampton is seeking an Accounts Administrator to manage purchase, sales, and general ledger tasks. The successful candidate will ensure smooth transaction processing while providing excellent service to the branch. Candidates should possess strong finance experience, communication skills, and attention to detail. This office-based position offers various benefits including holiday, life insurance, and a pension scheme.

Benefits

20 days holiday

Life Insurance

Health Cash Plan

Pension Scheme

Cycle to Work Scheme

Free parking

Qualifications

• Finance experience of a similar nature including dealing with both suppliers and customers.
• Excellent verbal and written communication skills.
• Proven accuracy and attention to detail.

Responsibilities

• Assist Purchase Ledger, Sales Ledger, and General Ledger operations.
• Liaise with suppliers and negotiate credit terms.
• Act as a main contact for customer queries in Credit Control.

Skills

Finance experience

Excellent communication skills

Attention to detail

Organisational skills

Microsoft Office Skills

Ability to work under pressure

Job description

We are looking for an Accounts Administrator to be based at our trading branch and act as the liaison with our Accounts department based at our Southampton Central Branch. The successful candidate will be responsible for assisting the Purchase Ledger, Sales Ledger and General Ledger in the smooth running and tight control of transaction processing and reporting to strict deadlines. The candidate must help the Accounts Department provide an excellent service to the branch. This position is designed for someone who has attention to detail, commercial nous and can work under their own initiative with the minimum of supervision. The position is office based.

Hours :

8.00 am to 5.00 pm, Mondays to Thursdays and 8.00 am to 4.00 pm Fridays, inclusive with an unpaid lunch break of one hour.

Branch / Division :

R&M Southampton (Central) Branch, Unit 1, Central Trading Estate Marine Parade, Southampton, SO14 5JP

Salary :

Subject to experience and qualifications.

Benefits :

20 days holiday, plus bank and public holidays and Christmas Shutdown, Life Insurance, Health Cash Plan (Medicash), Benefits and Rewards Platform (Perkbox), Pension Scheme, Cycle to Work Scheme and free parking.

Purchase Ledger

• Completion of supplier credit applications to be approved by the Group Finance Director. This will include liaison with our Quality department facilitating supplier due diligence procedures.
• Compiling new supplier information to assist the accounts department in setting up new suppliers on the ERP system. This will include verifying supplier bank details.
• Liaison with suppliers to negotiate improved credit terms with the view to reducing proforma and upfront payment dates.
• Assist our Purchase Ledger team in requesting and obtaining missing purchase invoices, as well order due dates.
• Assist Purchase Ledger team with supplier queries whether that be quantity / price queries as well as obtaining proof of deliveries.
• Assist Purchase Ledger team in receiving credit notes for return orders.

Sales Ledger

• Acting as the main point of contact at the branch in obtaining the information required to set up a new customer. Which then includes liaising with our Credit Control team to help set the customer up on the ERP system.
• Liaising with our Credit Control team with customer queries which will include customer queries as well acting as a point of contact for customer credits.
• Assisting our Credit Control team with invoice chasing as well as requesting customer remittances.
• Supporting Credit Control team during the audit process in obtaining signed and dated proof of deliveries as well as customer orders.

General Ledger

• Assisting our Transactional Accountant with the submission of monthly credit card expenses ensuring that strict deadlines are met. This will include ensuring hard copy receipts are electronically stored on our credit card expense software.
• The candidate will be the main point of contact at the branch on any queries relating to credit card expenditure as well as facilitating training of sales staff on submission and completion of their credit statements onto our software.
• Liaising with the Finance Department to chase up approval of overhead invoices on ERP system.
• Assisting the Finance and Reporting Manager with queries in relation to our Statutory Audit.

Key Skills

• Finance experience of a similar nature including dealing with both supplier and customers.
• Excellent communication skills both verbal and written.
• Excellent accuracy and attention to detail.
• Good organisational skills.
• Good Microsoft Office Skills including Word, Excel and Outlook.
• Able to respect confidential information.
• Ability to work both in a Team and with own initiative understanding both the needs of the Sales and Finance team.
• Ability to work under pressure to strict deadlines.

Closing date : 30th November 2025