Accounts & Admin Officer

Jugantar Samaj Unnayan Sangstha (JSUS); United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A community development organization in the United Kingdom seeks a motivated Accountants & Admin Officer to manage financial operations and ensure compliance with accounting practices. The ideal candidate will handle financial records, support payroll, manage procurement processes, and ensure adherence to safeguarding policies. The role requires good communication and organizational skills, as well as proficiency in Microsoft Office, particularly Excel. This position is vital for the successful execution of projects focusing on children and youths with disabilities.

Qualifications

• Experience in managing financial records and payments.
• Proficiency in Microsoft Office, especially Excel.
• Understanding of financial regulations, including VAT and taxes.

Responsibilities

• Maintain accurate financial records and oversee invoice management.
• Prepare financial reports monthly and as required.
• Assist with payroll and petty cash management.
• Coordinate staff recruitment and training.
• Ensure compliance with financial transparency and safeguarding policies.

Skills

Record keeping

Microsoft Office (MS Word & MS Excel)

Team player

Understanding of VAT & Tax calculations

Knowledge of safeguarding policies

Job description

Project Overview

Jugantar Samaj Unnayan Sangstha (JSUS) is implementing "The Meaningful Participation and Inclusion of Children and Youths with Disabilities in all domains of CBR(MAPinCBR) Project" in Banshkhali Upazila under Chattogram district with the financial support of LiLiane fonds and Technical support of Centre for Disability in Development (CDD). This project aims to improve the lives of children aged 0-12 with developmental delays and disabilities by strengthening the community-based system for early identification and early intervention. The organization is seeking a highly motivated and experienced Accountants & Admin Officer for smooth operation of the project.

Project Title

The Meaningful Participation and Inclusion of Children and Youths with Disabilities in all domains of CBR(MAPinCBR).

Technical and Fund Support

Liliane Fonds of Netherlands and CDD of Bangladesh

Duration

December 31,2029

Duties and Responsibilities

• Record keeping of all invoices & other bills and cross check for quality ensuring.
• Preparation of payments voucher and booking of expenses under appropriate head of Accounts.
• Check petty cash expenses, daily cash count sheet and petty cash reimbursement.
• Keep vouchers, documents and records properly and safely.
• Assist in the preparation of payroll and disbursement of petty cash and control cash.
• Settlement of invoice and other bills and deduction of Income tax and VAT at source and timely deposit of Governments Taxes to Tax and VAT Authority.
• Maintain fixed assets memorandum and preparation of monthly statement according to capitalization policy.
• Prepare journal voucher and take approval from authorized person before recording.
• Prepare reports frequently of all financial transactions monthly, quarterly and annually and/or as and when required.
• Manage and file the staff time sheet on a monthly basis.
• Manage and record keeping the personal leave and maintain leave register.
• Manage staff requisition and filling as well as coordinate staff recruitment.
• Coordinate and conduct training for different stakeholders.
• Attend to additional tasks as and when assigned for the project.
• Stand in for the Project Coordinator as and when required.
• Develop and update a Performance Management system.
• Develop and strengthen internal communications.
• Contribute in producing training and communication materials as required.
• Adequate knowledge for facilitate any kind of Procurement
• To create potential vendor pool for all kind of Procurement
• Be a Team player, Self-motivated & also Self driven
• Good knowledge to operate Microsoft office package (Specially MS Word & MS Excel)
• To support any time for fulfill NGOAB & donor agencies requirement
• Ensure Transparency for any kind of financial transaction
• Direct reportable to Project Officer & Technical reportable to Organization head of Finance
• Clear understanding on VAT & Tax calculation & deduction from any kind of payment
• Good knowledge on Organizational policy & procedure
• Random field visit for ensure zero conflict of Interest & zero fraud at community level
• Ensure the safety of team members (in respect to Prevention of sexual exploitation and abuse - PSEA) from any harm, abuse, neglect, harassment and exploitation to achieve the programmer's goals on safeguarding implementation.
• Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
• S/he should abide by the Inter-Agency Standing Committee (IASC)'s six core principles on Protection from Sexual Exploitation and Abuse (PSEA) policy.