Accounting Coordinator

First Recruitment Group; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an experienced Accounting Coordinator for a 12-month contract in Victoria, London. In this role, you will manage an accounting team, oversee invoicing, and ensure compliance with internal controls. The ideal candidate has a degree in Accounting or related field, possesses strong SAP knowledge, and has a minimum of five years of relevant experience.

Benefits

8 days working from home per month

Qualifications

• Degree in Accounting, Economics, Business Management, or related discipline.
• Minimum five years post-qualification experience with a recognized professional accounting body.

Responsibilities

• Manage, supervise, and develop the accounting team.
• Review and approve invoices and manual journal entries.
• Coordinate the month-end closing process.
• Monitor and approve creation of vendor and customer master data.

Skills

Strong knowledge of SAP

Proficient in Microsoft Excel

Strong communication skills

Interpersonal skills

Time management

Teamwork

Education

Degree in Accounting, Economics or related discipline

Minimum five years post-qualification experience

Tools

SAP

Microsoft Excel

Microsoft Word

Job description

Overview

New Job Opportunity - Accounting Coordinator - Initially 12 Month Contract. Our client is currently in search for an Accounting Coordinator to be based in Victoria, London and work on an Initial 12 Month PAYE Contract.

Location: Victoria, London

Contract Length: Initially 12 Months

Hybrid: 8 days working from home per month

Main Accountabilities and Responsibilities

Team Management and Supervision

• Manage, supervise, and develop the accounting team, including performance appraisals, training, and career development.
• Review and approve all invoices and manual journal entries processed by the team.
• Oversee preparation of BACS and manual payment forms on a weekly basis.

Accounting Operations

• Review and ensure timely invoicing of recharges to Group companies and third parties in compliance with contractual terms to maximize cash flow.
• Ensure timely issuance of Joint Venture (JV) billings.
• Coordinate the month-end closing process, including review of accruals, reversals, and various journal entries.
• Monitor and approve creation and modification of vendor and customer master data.
• Ensure accurate and timely recording of payroll journals and monitor clearing of employee accounts.
• Supervise recharges of costs to other Group companies and third parties.
• Oversee working capital GL accounts, ensuring accuracy and timely reconciliations; escalate issues requiring cross-functional coordination to the Finance Manager.

Reconciliations and Reporting

• Review quarterly reconciliations of intercompany revenues, costs, and balances (in original currency and sterling).
• Assist auditors with queries and collection of invoice samples.
• Coordinate collection and review of documentation for JV audits to ensure compliance with internal procedures.
• Review and approve monthly Withholding Tax (WHT) payment proposals and prepare quarterly WHT returns; liaise with overseas tax advisors for filings.
• Monitor intercompany service agreements and support the process of raising appropriate work orders.
• Oversee statutory reporting of payables analytics, ensuring publication within required deadlines.

Internal Controls and Compliance

• Ensure compliance with the Risk Control Matrix (RCM) and related procedures. Maintain appropriate control documentation and timeliness of execution.
• Propose and implement improvements in control execution and documentation where applicable.
• Support internal compliance audits within relevant areas.

Stakeholder Engagement

• Communicate with suppliers, JV partners, and customers to resolve invoice disputes and general queries.
• Liaise with Finance teams (Treasury, JV, Budget, Tax, Corporate Accounting, and Internal Controls) to address mutual issues.
• Ensure timely completion of National Statistics and other external finance-related requests.
• Perform ad hoc duties as required.

Health, Safety & Compliance

• Ensure adherence to the Company’s Health, Safety & Environment (HSE) policies, procedures, and standards.
• Fully comply with our client\'s Code of Ethics and Compliance Model principles.

Main Interfaces

Internal:

• Finance sections (Treasury, Budget, Tax, Corporate Accounting, JV Accounting, Internal Controls)
• Procurement, HR, and Technical departments

External:

• Internal and external auditors
• Suppliers, customers, our client Group companies, and JV partners

Education and Professional Qualifications

• Degree in Accounting, Economics, Business Management, or related discipline.
• Minimum five years post-qualification experience with a recognized professional accounting body (e.g., CA, CIMA, ACCA).

Required Experience and Technical Competencies

• Strong knowledge of SAP.
• Proficient in Microsoft Excel and Word.
• Proven experience in a similar accounting supervisory or management role.
• Oil & Gas industry experience preferred.
• Demonstrates our client\'s model of Excellence: Sharing of knowledge and know-how; Courage to change; Teamwork; Passion; Leading by example.
• Strong communication and interpersonal skills.
• Ability to prioritize and meet tight deadlines in a dynamic environment.
• Self-motivated, proactive, and adaptable team player.

Company information

As part of putting people first, we strive to be an equal opportunities employer. We are committed to diversity and inclusion in our workforce.

Sector: Commercial, Admin & Office Support