Account Assistant

Organic Recruitment Ltd; Greater London; On-site; GBP 21,000 - 35,000; Full time

Job summary

Organic Recruitment Ltd is working with a growing UK-based group to recruit an experienced Accounts Assistant for the in-house finance team. The role covers both Accounts Payable and Accounts Receivable across multiple entities, with day-to-day processing, reconciliations and supplier/customer queries.

You will work closely with the Finance Manager in a small, collaborative team, ensuring accurate records and supporting month-end processes in a busy hospitality, events, and property group.

Qualifications

• Experience managing both accounts payable and accounts receivable independently.
• Good working knowledge of Xero and Microsoft Excel.
• Understanding of double-entry bookkeeping and bank reconciliations.
• Familiarity with UK VAT.

Responsibilities

• Process supplier invoices, credit notes, expenses, and petty cash.
• Manage supplier payments and reconciliations.
• Reconcile supplier statements and resolve queries.
• Raise customer invoices and reconcile receivables.
• Prepare payments and supporting docs for review.
• Assist with month-end and year-end reconciliations.

Skills

Accounts Payable

Accounts Receivable

Xero

Microsoft Excel

Word

Attention to detail

Organised

Tools

Xero

Microsoft Excel

Word

Job description

Accounts Assistant – Accounts Payable & Receivable

Organic Recruitment is working with a growing UK-based group with interests across hospitality, food and beverage, events and property to find an experienced Accounts Assistant to join its in-house finance team.

This is a great opportunity for someone who enjoys a varied, hands-on finance role and is confident managing both Accounts Payable and Accounts Receivable across multiple businesses. Working closely with the Finance Manager within a small, collaborative team, you’ll play an important part in keeping day-to-day finance operations running smoothly and ensuring accurate, up-to-date financial records.

The Role

You’ll take ownership of the day-to-day purchase and sales ledgers, managing invoices, payments, reconciliations and queries across several group entities. The role offers a varied workload, with priorities shifting throughout the month and during seasonal peaks.

Key responsibilities will include:

• Processing supplier invoices, credit notes, staff expenses and petty cash transactions in Xero, ensuring correct coding, VAT treatment and authorisation.
• Managing the accounts payable inbox, maintaining accurate digital records and following up on missing information and outstanding approvals.
• Reconciling supplier statements, investigating discrepancies and resolving routine supplier queries.
• Preparing supplier payment runs and supporting documentation for review and approval.
• Raising customer invoices, processing authorised credit notes, allocating receipts and reconciling customer accounts.
• Monitoring outstanding event payments and liaising with the Sales team to ensure payments are received ahead of event dates.
• Maintaining booking and income spreadsheets, deferred income schedules and deposit refund records.
• Preparing approved customer refunds and producing aged receivables reports.
• Completing routine bank reconciliations and investigating unallocated payments.
• Supporting month-end and year-end reconciliations, along with general finance administration and team cover when required.
• Maintaining organised financial records and identifying practical ways to improve processes as you become familiar with the business.

About You

You’ll be an organised, proactive and detail-focused finance professional who can confidently manage routine AP and AR processes with minimal supervision. You’ll be comfortable working across multiple entities, balancing competing priorities and knowing when to investigate an issue or seek guidance. We’re looking for someone who can bring both accuracy and initiative to the role, with a practical approach to problem-solving and the confidence to communicate with colleagues and suppliers.

You’ll ideally have:

• Proven experience managing both Accounts Payable and Accounts Receivable independently.
• Good working knowledge of Xero and Microsoft Excel, with familiarity with Microsoft Word.
• A sound understanding of double-entry bookkeeping, bank reconciliations and routine UK VAT.
• Strong organisational skills and the ability to manage deadlines in a changing workload.
• Clear communication skills and a proactive approach to resolving queries.
• The confidence to work independently while contributing positively to a close-knit finance team.

Experience within hospitality, events, food and beverage or property would be advantageous, as would previous experience supporting multiple companies. Familiarity with booking, stock or CRM systems is also beneficial.

The Opportunity

You’ll be joining a supportive finance team within a diverse group of businesses, offering exposure to different operations and the opportunity to broaden your experience over time. As you develop your understanding of the group, there will be scope to contribute to improved processes and take on additional responsibilities.

• Salary: Up to £35,000 per annum, depending on experience
• Hours: Monday to Friday, 9am–6pm, with a one-hour unpaid lunch break
• Location: Two London office locations – Marylebone Road and Brompton Road
• Holiday: 20 days per year, plus bank holidays
• Working pattern: Full-time, office-based

If you’re an experienced Accounts Assistant looking for a varied role where you can take ownership of your work and make a valuable contribution to a growing group, we’d love to hear from you.