Account Management Project Coordinator

Music Concierge; United Kingdom; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A creative music agency in the UK is hiring a Project Coordinator to support client services and delivery teams. The ideal candidate will have 1-2 years of experience in an administrative role, excellent organisational and communication skills, and a proactive approach. This hybrid position involves working from the Hertford office and remotely, helping manage projects, assist with client interactions, and contribute to process improvements. Great opportunity in a culturally engaged environment.

Qualifications

• 1-2+ years' experience in an office or administrative role.
• Strong organisational skills for managing tasks and deadlines.
• Fluent written and spoken English.

Responsibilities

• Provide day-to-day project and administrative support.
• Assist with client-facing activity and document preparation.
• Coordinate internal projects and track task timelines.

Skills

Organisational skills

Excellent written and verbal communication

Attention to detail

Proactive and solutions-focused

Tools

Microsoft Office

Project management software

Job description

About Music Concierge

Music Concierge is the global authority in designing and executing music identities for best-in-class brands. We create emotionally engaging, culturally attuned atmospheres that shape guest experience and strengthen brand connection. Our work spans luxury hotels and resorts, lifestyle, retail, and wellness brands, sitting at the intersection of art, culture, and strategy.

The Role

We’re looking for a highly organised and proactive Project Coordinator to support our client services and delivery teams. This role is ideal for someone who thrives in fast-paced environments, enjoys variety, and has demonstrable experience keeping projects and processes running smoothly.

You’ll work closely with Account Managers and senior team members, supporting both client-facing activity and internal operations. You’ll help ensure our agency delivers outstanding service, whether preparing client materials, producing reports, coordinating cross-departmental workflows, or supporting internal projects.

It’s a great opportunity for someone motivated, curious, and eager to build their experience within a creative, culturally engaged music agency environment, with meaningful exposure to world-class client accounts and the wider delivery process.

Key Responsibilities

• Provide day-to-day project and administrative support to Account Managers and senior team members
• Assist with client-facing activity, including preparing documents, coordinating deliverables, and supporting project communications
• Coordinate internal projects, tracking tasks, timelines, and progress to ensure smooth delivery
• Produce internal and client reports, collating data, insights, and progress updates
• Work closely with music curators, project managers, technical teams, and operations to ensure information flows clearly across the agency
• Support meeting preparation, note-taking, follow-up actions, and the organisation of shared team resources
• Manage smaller internal tasks or mini-projects independently when required
• Contribute to process improvements, helping streamline workflows and enhance team organisation
• Help draft and maintain SOPs, process documents, and internal guides
• Provide general coordination support wherever needed, ensuring nothing falls through the gaps

Skills & Experience

• 1–2+ years’ experience in an office, administrative, or coordination role within a professional environment
• Strong organisational skills, with confidence managing multiple tasks and deadlines
• Excellent written and verbal communication skills
• Comfortable interacting with internal teams and, where required, supporting client communication
• Willingness to learn, with a proactive and solutions-focused approach
• Strong attention to detail and a natural inclination toward structure and process
• Confident using Microsoft Office and other business tools; familiarity with project management software is a bonus
• An interest in music, culture, hospitality, or creative industries is advantageous
• Fluent written and spoken English

Location

A hybrid role with a combination of office and remote working. Office time based in our Hertford office 1-2 times a week, as well as co-working in London. Coordination with global teams via Teams.

About our agency

Music Concierge is a team of 60 specialists across London, Dubai, Bangkok, and Shanghai, delivering music strategy and sound design to many of the world’s leading hospitality and lifestyle brands. Our clients include Rosewood, Raffles, One&Only, and Belmond. As part of a wider group that includes sister agencies in the UK leisure and fitness industries, we bring atmosphere design expertise to multiple sectors worldwide.

It’s an opportunity to join a global creative agency shaping the sound and feel of some of the world’s most inspiring spaces.