Academy Recruitment Coordinator

EFL; Swansea; Remote; GBP 25,000 - 32,000; Full time

Job summary

Swansea City AFC is seeking an Academy Recruitment Coordinator to support the recruitment operations across all youth levels. You will coordinate the scouting network, manage trial processes and analyse player pathway data to identify top talent for the Academy.

You will report to the Head of Academy Recruitment, ensuring compliance with FA/EPPP requirements and safeguarding guidelines while maintaining accurate records and contributing to succession planning discussions.

Qualifications

• Requires safeguarding qualifications and DBS compliance.
• Experience with talent ID systems and recruitment processes.
• Strong understanding of youth development pathways and academy football structure.

Responsibilities

• Coordinate the Academy’s weekly scouting schedule and fixtures.
• Organise and administer player trials, assessment days and recruitment events.
• Main point of contact for scouts; ensure timely reports and standard quality.
• Support Head of Recruitment with meetings, agendas and shortlist documentation.
• Ensure recruitment activity complies with Youth Development Rules, FA regulations and EPPP audit standards.
• Maintain recruitment records of approached, trialled, offered and signed players.
• Support recruitment audits with evidence and documentation.

Skills

Excellent communication

Organization & detail

2+ years in talent ID

MS Office & data analysis

Youth development understanding

Grassroots & academy football

Education

FA/FAW Safeguarding

EFAiF or equivalent

Enhanced DBS

Job description

JOB TITLE: Academy Recruitment Coordinator
DEPARTMENT: Academy

RESPONSIBLE TO: Head of Academy Recruitment

CONTRACT: Full-time, 40 hours

WORKING PATTERN: Flexible, including weekends and evenings

ROLE RESPONSIBILITIES

The recruitment coordinator is integral to the smooth running of the Academy’s recruitment operation. Coordinating the work of the scouting network, managing trialist processes and analysing scout and player pathway data.

This role reports directly to the Head of Academy Recruitment, helping the recruitment department identify, track and sign the best young talent for the Academy whilst making sure every process adheres to EPPP rules and guidelines.

Recruitment Operations

• Coordinate the Academy’s weekly scouting schedule, allocating scouts to fixtures, festivals, tournaments and trial games across all age groups.
• Organise and administer player trials, assessment days and recruitment events, including invitations, venue logistics, attendance records and feedback.
• Act as the main point of contact for scouts, ensuring reports are submitted on time and to the require standard.
• Support the Head of Recruitment with recruitment meetings, preparing agendas, player shortlists and summary documentation.

  Registrations and Compliance

Ensure all recruitment activity complies with Youth Development Rules, FA regulations, Academy requirement and EPPP audit standards.

Maintain accurate records of players approached, trialled, offered and signed.

• Support the preparate of recruitment evidence for internal and external audits.

Safeguarding & Welfare

Data and Systems

• Maintain the Academy’s recruitment database, ensuring player profiles, reports and video are up to date.
• Produce regular reports on recruitment activity, scout coverage, trial outcomes and conversation rates.
• Produce reports on release and retain decisions, particularly highlighting relative age effect and growth and maturation status, especially in schoolboy age groups.
• Support the use of video and data analysis in the recruitment process, presenting in succession planning meetings and technical board.
• Create trialist packs for other departments to understand the player from a personal and footballing perspective before they join the Academy on trial.
• Promote the safety and wellbeing of all children and young people, in line with the club’s safeguarding policies and procedures.
• Report any safeguarding concerns immediately to the Academy Designated Safeguarding Officer.
• Ensure all recruitment events are delivered with appropriate safeguarding measures in place.

Communication and Relationships

• Provide a professional, welcoming first point of contact for players, parents and carers, clubs, schools and agents.
• Build and maintain relationships with grassroots clubs, schools, Swansea City AFC Foundation and FAW Academy sides to support the Academy’s talent pathway.
• Work closely with coaching, education, sports science, performance analysis and player

About The Candidate

QUALIFICATIONS, KNOWLEDGE, SKILLS & EXPERIENCE

Qualifications:

• FA/FAW Safeguarding
• EFAiF or equivalent
• Enhanced DBS

Skills and Experience:

• Excellent communication and collaboration skills
• High level of organisation and attention to detail
• A minimum of 2 years’ experience working in talent ID systems
• High levels of proficiency in Microsoft Office, and confident with databases, data entry and data analysis
• Good understanding of youth development pathways
• Good understanding of the local grassroots and Academy football ecosystem

CRIMINAL RECORD CHECK REQUIREMENT

• Enhanced DBS Required.

About The Club

GENERAL STATEMENT

Should an adequate number of applications be received prior to the closing date, Swansea City AFC reserve the right to remove this advert.

Due to a high demand in applications the Club will be unable to respond to those applicants who have not been shortlisted for interview.

SAFEGUARDING & WELFARE

The Company is committed to safeguarding and promoting the welfare of children and young people involved in activities and event at the Company. As part of the Company’s recruitment and selection process any offers of work involving working in regulated activity with children are subject to a satisfactory enhanced DBS Disclosure and barred list check (depending on the level of supervision, frequency, and nature of contact with children).

The Company may also conduct online searches of candidates who have been shortlisted as part of its safer recruitment procedures. Appropriate references will be required.

EQUALITY, DIVERSITY & INCLUSION STATEMENT

Swansea City AFC strives to ensure it provides an environment where everyone's rights, dignity and individual worth is respected and takes a zero-tolerance approach to any form of discrimination. Equal Opportunity is an integral part of our recruitment and selection process, and we welcome applications from all individuals who feel they meet the core requirements of the role.

We are particularly encouraging applications from women, disabled people and individuals from diverse ethnic communities who are currently under-represented within the

organisation.

All appointments will be made on merit of skill and experience relative to the role.