Academic Officer

Point 13 Jobs; Oxford; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Free medical insurance

30 days annual leave

Free meals on duty

On-site gym

Cycle-to-work scheme

Free car parking

OSPS pension scheme

Job summary

Merton College in Oxford is seeking an enthusiastic and organized Academic Officer to support the smooth running of the College’s academic administration. You will be the first point of contact for the Academic Office, assist with student enrolment, timetable coordination, and oversight of teaching reports.

The role offers, 35 hours per week, with a salary of £28,000–£33,500 per annum, depending on experience.

Qualifications

• Excellent written and oral communication skills.
• Highly organised and able to manage competing priorities.
• Discretion when dealing with Fellows, students, staff.
• Willingness to learn new systems and processes.
• Understanding data protection and regulatory requirements.
• Experience in higher education is desirable.

Responsibilities

• Acting as first point of contact for Academic Office enquiries.
• Support enrolment and student registration processes.
• Recruit and arrange payments for Graduate Teaching Assistants and Graduate Mentors.
• Coordinate timetabling and administration of Warden’s Collections.
• Maintain tutoring database, process tuition payments, and produce reports.
• Administer vacation residence applications and approvals.
• Assist HR with administrative arrangements for academic appointments.
• Update Academic Office content on the College website and weekly newsletter.
• Support the Deputy Academic Registrar and Admissions Manager in admissions.

Skills

Communication

Organisation

Discretion

Compliance

IT literacy

Education

Higher education experience

Tools

Windows OS

Job description

Merton College – a vibrant and diverse community and one of the oldest and most beautiful colleges in Oxford – is seeking an enthusiastic and organised Academic Officer to contribute to the smooth functioning of the College’s academic administration.

Key Responsibilities

• Acting as the first point of contact for enquiries to the Academic Office and dealing with Fellows, students, staff, and external enquirers in person, on the telephone, in writing or by email.
• Supporting the enrolment of new and returning students by participating in the College’s annual registration processes (e.g., updating student records systems and carrying out student visa checks).
• Recruiting and arranging payments for Graduate Teaching Assistants and Graduate Mentors.
• Coordinating the timetabling and administration of termly Warden’s Collections (undergraduate academic progress meetings).
• Maintaining the College’s tutorial reporting database, including setting up tutor profiles, processing tuition payments, providing support to academic users, and producing reports on teaching arrangements.
• Administering the vacation residence application and approval process each term.
• Contributing to the broader administrative functions of the Academic Office, e.g. assisting with filing, meetings and calendar management.
• Updating Academic Office content on the College website and compiling a weekly student newsletter.
• Providing administrative support to the Deputy Academic Registrar and Admissions Manager in the College’s admissions process for undergraduate and postgraduate students, including preparing correspondence and timetabling interviews.
• Assisting the HR team with administrative arrangements for academic appointments.

Skills and Experience

• Excellent written and oral communication skills.
• Highly organised, accurate and able to manage competing priorities.
• Able to deal confidently and appropriately, using tact and discretion, with a wide variety of people.
• Comfortable learning new systems and processes.
• Understanding of the importance of compliance, data protection and other regulatory requirements.
• IT-literate, with strong IT skills appropriate to a Windows-based office.
• Able to work both independently and as part of a small, collaborative team.
• Previous experience in higher education (desirable).
• Membership of the OSPS pension scheme.
• Free medical insurance (taxable benefit).
• 30 days’ annual leave (plus bank holidays).
• Free meals on duty.
• Use of on-site gym and sports facilities.
• Cycle-to-work and electric vehicle schemes.
• Free car parking.

Salary: £28,000 – £33,500 per annum, dependent on skills and experience.

Hours: 35 hours per week, normally between 9am and 5pm, Monday to Friday, with an unpaid one-hour lunch break.

Closing date: 9am on Thursday, 10 September 2026.