Academic Administrator

NHS Professionals; Oxford; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading healthcare organization is looking for an Academic Administrator to support the admission process for clinical psychology trainees. This role involves maintaining sensitive information, coordinating schedules, and liaising with various departments. Candidates should have proficiency in Microsoft apps, particularly Excel, and excellent communication skills. This position offers a hybrid working arrangement and is temporarily for 3 months with an opportunity for extension.

Benefits

Competitive pay rates

24/7 support

Flexible working options

Training and development opportunities

Holiday allowance

Stakeholder pension scheme

Qualifications

• Vocational level 3 qualification or 2 years relevant experience is preferred.
• Excellent communication and organizational skills.
• Attention to detail is crucial.

Responsibilities

• Support the Admissions tutor in administration of the selection process.
• Maintain IT systems for managing sensitive information.
• Coordinate schedules for the selection interview process.

Skills

Proficient with Microsoft apps

Excellent IT skills

NHS experience

Good communication skills

Attention to detail

Education

Vocational level 3 qualification or at least 2 years relevant experience

Tools

Excel

SharePoint

Job description

Job Title: Academic Administrator

Location: Isis Education Centre, Warneford Hospital, Oxford, OX3 7JX - Hybrid (work from home and Isis Education Centre, Warneford Hospital)

Hours: 37.5 hours per week Monday – Friday (Flexible with hours 07:30 – 15:30, 08:00 – 16:00, 09:00 – 17:00)

Trust Location: Oxford Health NHS Foundation Trust

Role type: Temporary for 3 months with possibility of extension

What you’ll be responsible for:

• Support the Admissions tutor in the administration of the Selection process under which the course annually appoints clinical psychology trainees.
• Administration of the trainee selection process.
• Interface with the Clearing House for PG Courses in Clinical Psychology regarding trainee selection procedures and processing of applications.
• Maintain IT systems to manage highly complex and sensitive information and to ensure the information and documentation is processed in accordance with trust and University policies.
• Coordinate arrangements of schedules and documentation for the selection interview process and liaising with other departments as necessary.
• Liaise with Oxford Health NHS FT HR regarding trainee selection, recruitment and employment policies and procedures.
• Liaise with Medical Sciences Division Graduate Schools (Oxford University) to discuss process for application

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills / experience:

• Proficient with Microsoft apps with a good competency level in Excel
• Excellent IT skills with a good working knowledge of SharePoint
• NHS experience (desirable)
• Good communication and organisational skills
• Excellent attention to detail and accuracy

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24 / 7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

Equal opportunities statement

As an equal opportunities’ organisation, NHSP is committed to the unequal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants from a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk / spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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