Academic Administration Officer

University of Oxford; Oxford; On-site; GBP 32,000 - 38,000; Part time

Job summary

A prestigious UK university is seeking an Academic Administration Officer to join their team on a part-time basis (18.25 hours/0.5% FTE) until January 2027. The role involves managing admissions processes, course administration, and providing professional support to students and staff. Ideal candidates will exhibit strong attention to detail and excellent communication skills. This position covers maternity leave and offers flexibility in working arrangements, providing a supportive environment for professional development.

Benefits

Flexible working opportunities

Professional training and development

Qualifications

• Initiative to work independently when necessary.
• Excellent customer-focused service skills.
• Experience in academic administration is beneficial.

Responsibilities

• Provide administration for course advertising and training.
• Manage day-to-day admissions processes.
• Support tutors and the research team with administration.

Skills

Attention to detail

Excellent communication skills

Ability to respond quickly and sensitively

Job description

South Parks Science Area, Oxford, OX1 3QU

The Oxford Online Programme in Sleep Medicine (OOPSM) leads to a PGDip or MSc. Modules can also be undertaken as short courses and the programme also offers in person and online training courses. The programme is part of the Experimental and Clinical Sleep Medicine (ECSM) research group who are hosted by the Sir Jules Thorn Sleep and Circadian Neuroscience Institute (SCNi), in the Nuffield Department of Clinical Neurosciences (NDCN), University of Oxford. The SCNi brings together world leading expertise in basic and human sleep and circadian research, and in the evaluation and management of sleep disorders.

You will be a key member of the OOPSM academic administration team. The Academic Administration Officer will be responsible for providing professional, high quality, customer-focused service. The individual will take primary responsibility for the administration related to course advertising and for the administration of training courses. The individual will also take primary responsibility for day-to-day admissions processes, with oversight from the course administrator. The individual will be required to assist tutors, the wider research team, academics associated with the programme, on-course students and other colleagues in professional support teams. The individual will also carry out other duties related to course and ECSM team administration.

To be successful in the post you will require initiative, good attention to detail, excellent communication skills and an ability to respond quickly, efficiently, and sensitively to situations.

Training will be provided. NDCN encourages staff to explore the University’s Work Learn Develop programme of funded professional training and development opportunities for university staff.

Flexible working, maternity (or other family) leave cover post

This post is to cover the absence of the substantive postholder, who is taking a period of maternity leave. The post is available until 25 January 2027 or the actual return of the substantive postholder, or the resignation of the substantive postholder and employment of a new postholder, whichever is the earliest.

Please see the below ‘Job Description’ for further details on the role, responsibilities, and selection criteria, as well as further information about the university and how to apply.

This post is part time (18.25 hours / 0.5%FTE) and maternity leave cover until 25 January 2027.

Only applications received before midday 12:00 on Monday 12th January 2026 will be considered.

Please complete your application via the ‘Apply’ button above.

Interviews will be held as soon as possible thereafter.

Contact Person: NDCN HR Recruitment

Pay Scale: STANDARD GRADE 5

Contact Email: [e-mail]

Job Description

£32,108 to £37,338 per annum