ACA Finance Administrator Apprentice

Kaplan Financial; Huntingdon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A financial services company in Huntingdon seeks a proactive individual to manage purchase orders and invoices while ensuring compliance with financial policies. Candidates should have strong skills in bookkeeping and Excel, along with relevant A-levels and GCSEs. A flexible problem solver who excels in a team environment will thrive in this role, which offers opportunities for hands-on training and project work.

Qualifications

• Strong skills and experience of double entry bookkeeping.
• Experience of bio-techs is desirable, particularly with start-ups.

Responsibilities

• Raise purchase orders and manage them effectively.
• Process purchase invoices with correct coding and VAT.
• Perform month-end tasks, including reconciliations.

Skills

Double entry bookkeeping

Strong Excel skills

Communication skills

Problem-solving

Education

2 x A levels or equivalent grade A-C

3 x GCSEs grade 9/A*-4/C

Degree or strong A-levels or equivalent qualification

Tools

Xero

ApprovalMax

Dext

Job description

Responsibilities

• To raise purchase orders for clients when requested and ensure purchase orders are well managed with good administration including review checks to ensure correct matching and that they are closed when fully billed.
• Responsible for day-to-day management of purchase invoice processing, ensuring the correct coding of each invoice, that VAT is correctly accounted for, that each invoice is correctly matched to a PO where required and that the correct approval is requested.
• Effective management of proforma invoices ensuring these are correctly accounted for, paid promptly and that full VAT invoices are received and reconciled with no double counting or duplicate payments.
• To ensure that agreed finance policies for each client are adhered to.
• To reconcile each supplier account when a supplier statement is received and to request copy invoices or credit notes when it is noted that items are missing.
• To regularly review the suppliers ledger ensuring no old or unusual items and that credits are appropriately matched.
• To support with supplier payment runs by running payment reports and assisting with sending out remittance advices as required.
• To perform month end tasks including credit card reconciliations, staff expenses, fixed asset accounting, and prepare prepayments and accruals.
• To support with performing review checks on VAT returns and working to resolve any issues, inconsistencies or errors.
• To work well with other members of the Archangel team to ensure invoices are recorded accurately and any adjustments to procedures are well communicated.
• To use good communication skills with both clients and suppliers.
• To perform any ad hoc administrative tasks that may arise to support the rest of the Archangel team.

Qualifications

• 2 x A levels or equivalent grade A-C
• 3 x GCSEs grade 9/A*-4/C
• Strong skills and experience of double entry book-keeping
• Strong Excel skills and other Microsoft applications
• A degree or strong A-levels or equivalent qualificationDESIRABLE
• Experience of bio-techs is desirable, particularly of start-up and growing ventures.
• A keen interest in finance and accountingPrevious use of Xero
• Previous use of ApprovalMax and Dext

Attributes

• Hands-on grafter: with a practical mindset who likes to get-things-done
• Flexible problem-solver: with trouble-shooting mind-set and a desire to overcome challenges
• Focused executor: who delivers work on time, is pro-active and driven
• Straightforward communicator: with a willingness to be open, honest, admit mistakes and listens to others
• Motivational team member: keen to work with others and foster a great company culture

WHO YOU ARE

You are a positive and pro-active person who wants to start or continue a career in finance and accounting. You have a specialist skill set combining administrative capabilities and attention to detail with strong interpersonal skills. You are well organised and quickly learn new skills, systems and processes. You think critically to solve problems across a range of topics. You are looking for a company which will provide interesting project work and hands-on training. The purpose of the work must be clear with a company mission you can believe in.

Archangel Accounting Limited