260752 (PP) Admin Assistant

NHS Scotland; Hailes; On-site; GBP 19,000 - 23,000; Full time

Job summary

NHS Scotland is seeking to provide high quality support in the daily running of the department, both as an individual contributor and as a team player. The role focuses on delivering efficient clerical and administrative support to help the team meet its objectives and deadlines.

Applicants should be prepared to adapt to a busy environment, work with integrity, and uphold our inclusive values. The role may involve coordinating correspondence, filing, archiving, and basic data entry, with

Responsibilities

• To provide high quality support in the daily running of the department as an individual and team player.
• To undertake a range of clerical and administrative duties required to maintain the smooth running of the department and enable the team to achieve their objectives and meet required deadlines.

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

To provide high quality support in the daily running of the department as an individual and team player.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To undertake a range of clerical and administrative duties required to maintain the smooth running of the department and enable the team to achieve their objectives and meet required deadlines.

For further information on what is included in the role and what skills/experience are being looked for,

If after reading this information you have any questions, please contact Natasha Hood on 0131 455 9861 or at [e-mail]