25-078 Project Administrator

NSG Environmental; Spencers Wood; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading environmental consultancy in the UK is looking for a Project Administrator to assist with project management and coordination. The role involves supporting various administrative tasks, maintaining site records, and ensuring compliance with safety and training regulations. Ideal candidates will have a good educational background, proficiency in Microsoft Office, and strong communication skills. The position offers involvement in a dynamic environment within the nuclear industry.

Qualifications

• Good standard of education to include English and Maths at GCSE or equivalent – essential.
• Graduate level qualification or demonstrable equivalent experience – desirable.
• Level 2 Health & Safety in the Workplace or equivalent – relevant training will be provided.
• Must be able to use Microsoft Office tools (Outlook, Word, Excel, PowerPoint) – essential.
• Clear and concise communication approach, both oral and written, at multiple levels – essential.

Responsibilities

• Provide support services to the PTC Construction team.
• Manage monthly reporting and facilitate management meetings.
• Organise site inductions and assist with training requirements.
• Maintain and promote high personal standards in environment, safety, health, and quality.
• Co-ordinate and control all visits to site using the AWE Visitors Management System.

Skills

Communication skills

Microsoft Office proficiency

Teamwork experience

Organizational skills

Ability to maintain confidentiality

Education

Good standard of education including English and Maths at GCSE

Graduate level qualification or equivalent experience

Job description

To support the Senior Project Administrator in the project administration & coordination of the CA02 site-based Construction Function. Key Objectives Project Delivery Assist the Senior Project Administrator in the:

Responsibilities

• Provision of support services to the PTC Construction team
• Management of monthly reporting requirements, facilitation of management meetings, upkeep of visual management boards, maintaining records, support to document control, support to management of training activities
• Booking visitors/contractors into NSPA
• Booking of deliveries onto site & CTS liaison
• Maintaining site records (site diaries, PLOD, PLOW, meeting minutes)
• Primary point of contact with DCC to facilitate comment capture and subsequent dissemination
• Organise site inductions
• Assist with PTC Training Requirements
• Access Meridian to obtain information and upload updates
• Assist in the printing of safety and quality documents (SSOW's etc)
• Set up business integral processes allowing key interfaces to share information across the Framework
• Maintain and promote high personal standards in environment, safety, health, security and quality and be a great team player
• Co‑ordinate and control all visits to site using the AWE Visitors Management System
• Submit New Hires and co‑ordinate AWE site pass management including concessions
• Undertake general administration duties in support of all NSG staff
• Manage the AWE ITRAC system on behalf of NSG
• Provide support to the Document Control Service (DCS) to cover absence and peaks in workload
• Ensure all necessary security requirements are established for NSG new starters and sub‑contractors
• Co‑ordinate submission of yearly Security Appraisal forms for all NSG personnel
• Co‑ordinate yearly AWE site pass re‑validation for all NSG personnel
• Monitor security clearance status for all NSG personnel and submit relevant documentation in a timely manner
• Co‑ordinate and control training for site based personnel and ensure training compliance for all NSG personnel and sub‑contractors
• Manage and upkeep of the NSG site training database/matrix for all NSG personnel and sub‑contractors
• Manage and upkeep of the AWE Minerva Learning Management System for all NSG personnel and sub‑contractors
• Arrange for new starters to attend AWE Induction
• HR liaison with Head Office

Qualifications

• Good standard of education to include English and Maths at GCSE or equivalent – essential
• Graduate level qualification or demonstrable equivalent experience – desirable
• Level 2 Health & Safety in the Workplace or equivalent – relevant training will be provided if required
• Evidence of technical or teamwork experience in a business setting – essential
• Knowledge of the project lifecycle – desirable
• Experience of working within a highly regulated environment – desirable
• Familiar with structuring and presentation of own work – desirable
• Used to dealing with confidential and commercial information – desirable
• Familiar with QSHEW operating procedures and requirements – desirable
• Must be able to use Microsoft Office tools (Outlook, Word, Excel, PowerPoint) – essential
• Read, analyse and interpret charts, spreadsheets, schedules and (in some business areas) technical drawings – essential
• Clear and concise communication approach, both oral and written, at multiple levels – essential
• Effective multi‑task working, identify and manage priorities and work to challenging timescales – essential
• Possess good listening skills enabling requests to be assimilated and converted into action plans – essential
• Ability to communicate with a wide range of colleagues at all levels and with external stakeholders and contractors – desirable
• Knowledge of ISO 9001 / 14001 & 45001 – desirable

About the Company

NSG Environmental Ltd has been delivering work programmes in the nuclear industry for over 40 years. Traditionally in the areas of decommissioning and waste management, NSG now has a broad customer base and provides a wide spectrum of services across the nuclear project lifecycle, ranging from expert consultancy support, R&D and engineering design to rekit and refurbishment, site installation services and high‑hazard physical decommissioning works, amongst others. This work is delivered at NSG's own offices and purpose‑built facilities and nuclear sites across the UK. The delivery and management of these projects and programmes of work is carried out by a skilled workforce composed of both white‑collar and blue‑collar personnel in technical, administrative, and physical roles.