23826 - Analyst - South West Prisons Group

Ministry of Justice; Highweek; Hybrid; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Pension

Work life balance

Hybrid working

Job summary

The Ministry of Justice is seeking a South West Prisons Group Analyst to provide analytical support across Group and establishment levels. The role focuses on managing information, producing management information, identifying trends, and delivering timely analysis to support operational performance within the South West Prison Group.

The post involves data analysis, stakeholder engagement and administration, with monthly reporting, maintaining information systems, and close collaboration with

Qualifications

• Strong analytical and organisational skills.
• Experience building working relationships with stakeholders.
• Proficiency with Microsoft Office applications, particularly Excel and Word, to analyse data and produce reports.

Responsibilities

• Analyse and evaluate information to support decision-making across the Group.
• Produce and distribute monthly information reports and collate stakeholder feedback.
• Maintain information systems and ensure data is up to date.
• Provide advice on trends, performance issues and risks.
• Liaise with internal and external stakeholders to communicate information.

Skills

Data analysis

MS Excel

Reporting

Tools

Microsoft Word

Job description

Job description

Part-Time Vacancy

This is a permanent part-time position working up to 18.5 hours per week. Working arrangements can be discussed at interview; however, some flexibility will be required to support operational and business needs.

About the Role

An exciting opportunity has arisen to join the South West Prisons Group Directorate as a South West Prisons Group Analyst.

The role provides analytical support across both Group and establishment level, helping to ensure that information is effectively managed and used to support informed decision-making. You will play a key role in maintaining information systems, producing management information, identifying trends and emerging issues, and providing timely analysis to support operational performance across the South West Prison Group.

Reporting to the Group Performance and Assurance Support, you will work as part of a small team with responsibility for collecting, analysing and presenting information that helps drive continuous improvement. The post does not have line management responsibilities but will require regular travel to prison establishments across the South West Group.

This is a varied role that combines data analysis, stakeholder engagement and administration. You will produce and distribute monthly performance reports, maintain accurate information systems, monitor trends and areas of concern, and provide advice and guidance to managers and staff. You will also support the collection of Service Delivery Indicator (SDI) information and help ensure that key information is shared effectively across the Group.

To be successful in this role, you will need strong analytical and organisational skills, excellent attention to detail, and the ability to interpret and present information clearly. You should have experience of building effective working relationships with a range of stakeholders and be confident using Microsoft Office applications, particularly Excel and Word, to analyse data and produce high-quality reports.

Key Responsibilities

• Analyse and evaluate information to support and inform decision-making across the Group.
• Produce and distribute monthly information reports and collate feedback from stakeholders.
• Ensure information systems are maintained and kept up to date.
• Provide advice and guidance on current trends, performance issues and emerging risks.
• Build and maintain positive working relationships with internal and external stakeholders.
• Review management information, assess its significance and recommend appropriate actions.
• Analyse trends, hotspots and performance profiles to identify potential areas of concern and keep managers informed.
• Produce and maintain accurate records and documentation.
• Liaise with stakeholders and partner agencies to ensure information is communicated effectively.
• Collate and manage information relating to Service Delivery Indicators (SDIs).
• Arrange meetings and prepare associated paperwork, minutes and action logs.

Please note that the duties and responsibilities outlined above reflect the current requirements of the role and are not intended to be exhaustive. The successful candidate may be required to undertake other duties appropriate to the grade and nature of the post.

Interview Information

Candidates shortlisted for interview should allow up to 2 hours to complete the selection process, which will include a panel interview and a written exercise. Further details will be provided to successful applicants following shortlisting.

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job‑sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job‑sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

• The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro‑rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

• You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

• The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

• After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

• There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
• All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

• All candidates are subject to security and identity checks prior to taking up post
• All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS
• All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Transformative Business Services (0345 241 5358 (Monday to Friday 8am - 6pm) or e mail [e-mail] );
• To Ministry of Justice Resourcing team ( [e-mail] );
• To the Civil Service Commission (details available here (https://civilservicecommission.independent.gov.uk/recruitment/recruitment-complaints/) )

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos .

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.

For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families (https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gov.uk%2Fsettled-status-eu-citizens-families&data=05%7C01%7Cchristopher.jeffery%40soprasteria.com%7C8a2293860362402c15da08dbf4cff146%7C8b87af7d86474dc78df45f69a2011bb5%7C0%7C0%7C638372946312587803%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=s%2BxUsev%2BGeeK%2FLgTUjpjfTJu%2FjpKQZ%2BQPJXNduvik3Q%3D&reserved=0)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information

MoJ:
If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail [e-mail]

Please quote the job reference 23826

HMPPS:
If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail [e-mail]

Please quote the job reference 23826

A sift based on the lead behaviour, Managing a Quality Service, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Your Experience for this role will be assessed at interview. To learn more about Experience and how they are assessed please click here (https://www.gov.uk/government/publications/success-profiles/success-profiles-experience).
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here (https://www.gov.uk/government/publications/success-profiles/success-profiles-strengths).

Use of Artificial Intelligence (Al)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.