233649 (MG) Admin Team Lead

NHS National Services Scotland; Livingston; On-site; GBP 60,000 - 80,000; Part time

Job summary

A healthcare organization in Scotland is seeking a part-time Team Lead for the General Medicine and Emergency Department Admin Teams. Responsibilities include leading a team, managing administrative tasks, and serving as a key point of contact within the department. Candidates must demonstrate eligibility to work in the UK and possess relevant leadership skills. This role offers the opportunity to contribute to a vital area of patient care in a respected service.

Qualifications

• Proven ability to lead a team and manage administrative duties effectively.
• Understanding of eligibility requirements to work in the UK.

Responsibilities

• Lead and manage the General Medicine and Emergency Department Secretarial/Admin teams.
• Serve as the first point of contact for the Directorate Assistant.

Job description

Equality and Diversity

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Role Overview

To provide a comprehensive secretarial and administrative service to the General Medicine and Emergency Department.

Key Responsibilities

To be the Team Lead and line manage as first point of contact for the Directorate Assistant for all and any issue regarding the General Medicine Secretarial/Admin Team and the Emergency Department Admin Team.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient number of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

Application Process

We cannot accept late applications so please ensure your application is submitted early.

The email address you provide will be used for notifications. Please check your Junk and Spam inboxes as notifications may go directly to these.

Workplace Support

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

UK Work Eligibility

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licensed Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

Criminal Records Check

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

Contract Details

Please note: As this post is part-time, the salary will be pro-rata.

Further Information

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact [e-mail].