233342 (AJM) - Administration Team Leader

NHS National Services Scotland; City of Edinburgh; On-site; GBP 30,000 - 40,000; Full time

Job summary

A public health service provider in Scotland is seeking an Administration Team Leader to manage the administration staff and ensure effective support for business and patient services. The ideal candidate will have experience in leading an administrative team in a healthcare environment. This role requires adherence to legal compliance related to the PVG Scheme and may involve coordinating with clinical teams. Strong organizational and supervisory skills are essential.

Qualifications

• Experience in managing administrative teams.
• Ability to provide effective administrative support.
• Understanding of the PVG Scheme and related legal responsibilities.

Responsibilities

• Manage day-to-day operations of the administration team.
• Ensure effective delivery of patient services and support improvements.
• Coordinate with clinical teams for responsive service.

Job description

Administration Team Leader

Role: Responsible for day to day management or supervision of a team of administration staff (Receptionists; Ward Clerks; Secretaries).

Responsible for provision of administrative support within service area ensuring delivery of effective and efficient business and patient services and supporting service improvements as required.

The post holder is responsible for the efficient day to day running of the administrative service to enable a responsive and effective support to the clinical and wider team.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact Stacey Hastie on 0131 312 0768 or email [e-mail].

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We will fully support disabled candidates, and candidates with long‑term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.