178444 / 178445 Administrative Assistant

Randstad Financial & Professional; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

A financial services recruitment agency in the United Kingdom is seeking an energetic Administrator to support Business-As-Usual processing activities. The role requires exceptional attention to detail, strong analytical skills, and proficiency in Microsoft 365. Successful candidates will manage client fee data and prepare invoices, contributing to the project’s success in a fast-paced environment.

Qualifications

• Exceptional attention to detail for processing accuracy.
• Effective analytical and problem-solving skills required.
• Proven ability to manage and prioritize conflicting deadlines.

Responsibilities

• Execute core administrative and operational tasks accurately.
• Manage client and provider fee data integrity.
• Prepare fee calculations and raise accurate client invoices.

Skills

Attention to Detail

Analytical Skills

Problem-Solving Skills

Time Management Skills

Positive Attitude

Tools

Microsoft 365

Avaloq

Job description

We're looking for an energetic and detail-oriented Administrator to join our team. This is an administrative and operational role focused on Business-As-Usual (BAU) processing activities essential for the project's success. If you possess exceptional attention to detail, a positive attitude, and are eager to contribute to a critical time-lined initiative,

Responsibilities

• Executing core administrative and operational tasks accurately and efficiently
• Managing client and provider fee data to maintain data integrity and mitigate operational risk
• Processing and updating client fee static data in core systems to accurately reflect agreed-upon client terms.
• Preparing fee calculations and raising accurate client invoices for all fees due.
• Maintaining comprehensive provider invoice data, including liaising with external Providers to obtain necessary information or valuations.
• Preparing fee calculations and raising provider invoices for fees due from the organisation.

Essential Skills & Requirements

• Exceptional Attention to Detail is paramount for processing accuracy.
• Effective Analytical and Problem-Solving Skills to address discrepancies and maintain data integrity.
• Time Management Skills and proven ability to manage and prioritise conflicting deadlines.
• Positive, Can-Do Attitude and a proactive approach to work.
• Ability to Motivate Self and use initiative to complete tasks efficiently.

Technical & Sector Knowledge

• Full Microsoft 365 Proficiency is required (Word, Excel, Outlook, etc.).
• Strong IT Proficiency with the ability to quickly adapt to core processing systems (training provided on Avaloq).
• An Understanding of the Financial Services Sector is highly desirable.

Randstad Financial & Professional encourage applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Randstad Financial & Professional acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003