11810 - HMP Winchester - Business Administrator

Ministry of Justice; Winchester; On-site; GBP 20,000 - 30,000; Full time

Job summary

A UK governmental agency is seeking a Business Administrator to provide administrative support, maintain records, and coordinate communications. Essential skills include proficiency in spoken English and strong organisational abilities. The position is non-operational, may involve occasional contact with prisoners, and requires specific training in the area of work. The role entails a 37-hour working week.

Qualifications

• Specific training in the relevant specialism is mandatory once in the role.
• Strong English spoken proficiency.

Responsibilities

• Organise and maintain accurate records.
• Act as the contact point for team communications.
• Input requisitions onto the finance database.
• Prepare paperwork for review by a manager.
• Co-ordinate awareness sessions.

Skills

Proficiency in spoken English

Organisational skills

Communication skills

Job description

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description.

This is a non‑operational role which may involve contact with prisoners depending on the area of work.

This role has no line management responsibilities.

Responsibilities

• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions onto the finance database and process requisitions for the defined area of work
• Co‑ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points

Job Descriptions

• Business Administrator : Activity Hub
• Business Administrator : Business Hub
• Business Administrator : Employment
• Business Administrator : Equality
• Business Administrator : Mobilisation, Transition and Transformation (MTT) Administration Support
• Business Administrator : Resettlement Worker
• Business Administrator : Establishment Television Systems
• Business Administrator : Healthcare
• Business Administrator : Management Coordinator
• Business Administrator : New Colleagues Lead Administrator
• Business Administrator : Observation, Categorisation and Allocation (OCA)
• Business Administrator : Offender Management Hub
• Business Administrator : People Hub
• Business Administrator : Prison Digital Services Administrator
• Business Administrator : Programmes
• Business Administrator : Psychology
• Business Administrator : Regional Admin Support – Wales
• Business Administrator : Regional Admin Support – North East
• Business Administrator : Chaplaincy
• Business Administrator : Safe Decent and Secure
• Business Administrator : Safer Custody
• Business Administrator : Security Intelligence Collator
• Business Administrator : Social and Palliative Care
• Business Administrator : Substance Misuse and Drug Strategy
• Business Administrator : VCC Administrator

Essential Skills / Qualifications / Accreditation / Registration

Job holders must complete specific training in their specialism once they take up post.

Proficiency in spoken English is required; where specified in Wales, Welsh is also required.

Hours of Work and Allowances

37-hour working week.

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace