Programme and Review Management Officer

Telespazio; Toulouse; Sur place; EUR 60 000 - 80 000; Temps partiel

Résumé du poste

A leading space operations and engineering company in Toulouse is seeking a Programme and Review Management Officer. You will support project management activities, configuration management, and documentation processes. The ideal candidate must be eligible for EU security clearance. This freelance contract role expects candidates to have strong project management skills and relevant experience in programme support.

Qualifications

• Must be eligible for EU security clearance.
• Experience in project management support and configuration management.
• Familiarity with document management systems and budgeting.

Responsabilités

• Support maintenance of programme requirements change management processes.
• Provide PMO support on budget, schedule, risks, reporting.
• Coordinate and prepare documentations for EUSPA.
• Facilitate interfaces between project managers and Asset Manager.

Connaissances

Project management

Configuration management

Document management

Budgeting

Data analysis

Description du poste

Programme and Review Management Officer

Telespazio Belgium can count on almost 40 years of experience in the field of Space Operations Service & Engineering activities. We provide a significant contribution to the most major Space programs of the European Space Agency. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

Freelance contract only

The candidate must be eligible for EU security clearance

What is expected from you:

Baseline Management

• The Configuration and Document Management (CADM) task is expected to provide support to the maintenance and execution of the programme requirements change management processes and related activities, including use of specific IT tools. This includes the following activities:
• Support to the Engineering Board and Configuration Control Board secretary functions by consolidating agenda’s items and related documents
• Administrate the Access control to the CCB shared repositories when applicable
• Update and keep under configuration control the Service Technical Requirement Baseline, the security baselines, the Contractual Items Status Lists (CISL) as well as the Coordination Baseline Configuration Status (CBCS) documents
• Ensure that the documents listed in the baseline documents lists are kept under configuration control (i.e. Document change control, publication in the Documentation Management System, dispatch through the EUSPA Documentalist support)
• Keep record of the Evaluations and Change Control Boards’ decisions and flow them down to the various programme, project, sites and technical baselines
• Coordination with EUSPA documentation related activities as necessary
• Propose continuous improvement on the processes of the daily activities

Support to Programme and Project Management

• Provide project management support to the Programme component on the core PMO activities: budget, schedule, risks and reporting and activities stemming from these, such as but not limited to production of relevant summaries, production of visual content, preparation of Excel overviews, Pivot tables, dashboards on PMO subject matter as per business needs;
• Provide expert PMO support for the progress monitoring of transversal projects involving multiple EUSPA Departments and stakeholders;
• Provide project support in the planning and implementation of key reporting activities and in the adoption of new tools for more effective project
  management and control
• Planning, coordination and launch of Quarterly reviews via DMS for the input collection of Quarterly Implementation Reports and AIRs (deliveries to EC), for relevant Programme components.
• Collection of inputs, quality check, drafting of summaries and critical review of main documents and supporting Annexes.
• Preparation of Data Packs prior CADM dispatch for mandatory reports stemming from FFPA/CA obligations.
• Launch and provide support in the iterations with the EUSPA Legal Department for the yearly Statistical reporting exercise;
• Provide support to the Asset management activities. Facilitate the interfaces between the project managers and the EUSPA Asset Manager for the management of the programme inventories and the Asset reporting to European Commission.
• Support the definition and follow up of programme components and project KPIs enabling the dynamic project implementation and results;
• Support in the EUSPA’s project portfolio management and related programme and project dashboard maintenance, in particular for R&I activities and GRANTS funded projects.
• Review, preparation, collection and dissemination of internal comments related to external ad-hoc documents
• Action items monitoring
• Interface with external stakeholders for possible improvements at process and operational level.

Where

You will be working in Toulouse, France.

When

Expected starting date: ASAP

Please note that interviews will be held either via Skype, Webex, other digital platforms or onsite in person.

We look forward to receiving your application for this position!