Personal Assistant / Assistant(e) de Direction - Fixed Term / CDD

MUFG; Paris; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading global financial services company in Paris seeks a Personal Assistant to support the Head of Corporate Coverage. The ideal candidate should be fluent in English and have experience as an Administrative Assistant. Responsibilities include managing agendas, coordinating travel, and organizing events. Strong attention to detail and communication skills are essential. Flexible working requests are considered.

Qualifications

• Experience as an Administrative Assistant.
• Strong decision-making skills and sound judgment.
• Ability to operate with urgency and manage large workloads.

Responsabilités

• Manage the agenda and travel booking for the Head of Corporate Coverage.
• Organize departmental events and meetings.
• Process and manage staff expenses timely and accurately.

Connaissances

Fluency in English

Excellent communication skills

Strong attention to detail

Problem solving skills

Description du poste

Overview of the Company / Department

Global Corporate & Investment Banking ("GCIB") is the division responsible for managing the Bank's key international client relationships and main financing products (DCM Loans & Bonds, Structured & Project Finance, Securitisation, Working Capital Solutions, FX and IR derivatives, Trade Finance, ECA financing, etc.). The coverage teams manage the global relationships with these groups. GCIB has a deep understanding of clients from a Credit and Strategic perspective, enabling it to offer the right products. At the centre of the client relationship, the Relationship Management teams coordinate the commercial strategy as well as the business lines (Capital Markets FX, Rates, Project Finance, Trade Finance, Global Subsidiary Banking, etc.).

Within GCIB Paris, the Corporate Coverage team comprises 5 Relationship Managers who are in charge of managing and developing the relationships with large French corporate groups and 5 Assistant Relationship Managers, who are assisting the GRM in their portfolio coverage. The team is also supported by the Personal Assistant.

Main Purpose of the Role

The Personal Assistant

assists the Head of Corporate Coverage France and Head of GCIB France Platform in managing his agenda and booking business travels.

manages several departmental processes such as organizing events, meetings and lunches, processing invoices, arranging visits from international colleagues, ensuring staffs onboarding and managing customers lists. This list is not limited to the above.

ensures the various bank policies are always strictly adhered to

Key Responsibilities

• Personal Assistant to the Head of Corporate Coverage France and Head of GCIB France Platform. Manages his agenda, meetings and business trips. Accurate attention to detail and liaison with numerous other PAs to ensure meetings and agenda are managed correctly.
• Manages his travel bookings which requires attention to details.
• Administrative and Marketing tasks – Arrange internal office and client events, including lunches and catering. 5-10 events per year ranging from internal, informal presentations to staffs, to fully catered Corporate client marketing events for 100+ people in prestigious Paris locations.
• Support to GCIB France platform team (35 staffs) with travel and expenses processing.
• All staff expenses must be booked and processed accurately and in a timely manner. Expenses are controlled and processed by the PA. Control and oversight of this process to ensure expense claims are in line with bank policy.
• Support on various operational aspects of the Paris office, such as welcoming visitors from the network, organizing staffs onboarding, managing customer lists, etc

Work Experience, Skills and Personal Requirements

• Worked previously as an Administrative assistant. Fluency in English.
• Excellent communication skills
• Results driven, with a strong sense of accountability
• A proactive, motivated approach.
• The ability to operate with urgency and prioritize work accordingly
• Strong decision making skills, the ability to demonstrate sound judgement
• A structured and logical approach to work
• Strong problem solving skills
• Excellent interpersonal skills
• The ability to manage large workloads and tight deadlines
• Excellent attention to detail and accuracy
• A calm approach, with the ability to perform well in a pressurized environment
• English language (written and spoken)

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.