Office Manager

Broadridge; Paris; Hybride; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading Fintech organization in Paris is seeking an Office Manager to oversee day-to-day operations at their Paris hub. The successful candidate will ensure smooth office functioning, manage vendor relationships, and contribute to a positive work environment. Ideal candidates will have at least 2 years of relevant experience and strong communication skills. This role is hybrid, offering flexibility to work remotely as per management approval.

Qualifications

• Minimum 2 years of experience in a similar role.
• Capacity to prioritize and adapt to changing requirements.
• Good capacity to work under pressure.

Responsabilités

• Forecast and manage office budget, ensuring accurate and timely expense reporting.
• Manage relationships and contracts with vendors and service providers.
• Responsible for creating an excellent work environment.
• Ensure Health and Safety procedures are adhered to for the office.
• Manage the day-to-day office issues including maintenance and improvements.

Connaissances

Excellent presentation skills

Communication skills

Collaboration skills

Organized and structured

Attention to detail

Problem-solving attitude

Fluent in English

Outils

Excel

Microsoft Suite

Description du poste

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

We are a growing International Fintech organization looking for an Office Manager to oversee the successful day-to-day operations of our major hub in Paris. Join our dynamic team of ~100 employees,locatedin the heart of Paris near the famousGaleriesLafayette.

TheOffice Manager ensures the office runs smoothly and efficiently and acts as the go-to person for all employees on facility-related topics. You will contribute to ouremployerbranding in the Paris market and the engagement level of our Paris employees by working closely with the local management team. You will also be part of a creative and energizing global team.

We are made up of high performing teams that meet in person to learn and collaborate as needed. This role is considered hybrid, which meansyou'llbe assigned to our Paris office and given the flexibility to work remotelybased on the manager’s approval.

Responsibilities

• Forecast and manage office budget, ensuringaccurateandtimelyexpense reporting
• Manage relationships and contracts with vendors, service providers, and the landlord
• Responsible for creating an excellent work environment
• Ensure Health and Safety procedures are adhered to for the office and new employees, coordinate the Health & Safety Committee
• Coordinate invoice approvals
• Manage company social events
• Oversee the travel process within a global office management team
• Manage the day-to-day office issues including office maintenance, improvements, and recycling
• Drive local initiatives based on the global strategy
• Support the Country Manager and the local leadership team

Your profile

• Minimum 2 years of experience in a similar role
• Excellent presentation,communicationand collaboration skills
• Organized and structured, with great attention to details and comfort with information tracking tools (excel, Mic Suite, etc.)
• Capacity to prioritize and adapt to changing requirements
• Positive mindset and problem-solving attitude
• Good capacity to work under pressure
• Active listener
• Fluent in English

#LI-AC1

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective.

Use of AI in Hiring

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.