Executive Assistant

QuantHouse; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading financial technology company in Paris is seeking an Executive Assistant to provide high-level administrative support. The role requires strong communication skills in both English and French, excellent organizational abilities, and a proactive attitude. Responsibilities include managing employee administration, supporting HR initiatives, and ensuring smooth office operations. Ideal candidates should have a Bachelor’s degree and 2-5 years of relevant experience, with options for full or part-time contracts.

Qualifications

• 2–5 years of experience in a similar role, ideally within an SME.
• Discretion and confidentiality in handling information.
• Ability to prioritize and anticipate needs.

Responsabilités

• Serve as the first point of contact for employees on administrative questions.
• Support HR initiatives and maintain a positive workplace culture.
• Manage onboarding and offboarding processes efficiently.

Connaissances

Microsoft Office proficiency

Excellent written and verbal communication skills

Strong organizational skills

Interpersonal and teamwork abilities

Formation

Bachelor’s degree in Business Administration or Human Resources

Description du poste

Executive Assistant – Paris

We are looking for an Executive Assistant who will provide high-level administrative and organizational support to the people while handling day-to-day employee administration.

The ideal candidate is proactive, people-oriented, and passionate about making people happy at work by ensuring smooth communication, efficient processes, and a positive work environment.

Key Responsibilities

Internal Communication & HR Support

• Serve as the first point of contact for employees regarding administrative questions.
• Distribute internal communications (memos, HR updates, company announcements).
• Support HR initiatives, including training, performance reviews, and health & safety programs.
• Contribute to maintaining a positive workplace culture and employee engagement.
• Welcome and host guests in the office.

Administrative & Executive Support

• Draft and prepare letters, reports, minutes, and presentations.
• Assist accounting with bookings, client communications, and control tasks.

Employee Administration

• Track absences, leave, sick days, and medical check-ups.
• Manage onboarding and offboarding processes, including welcoming new employees, integrating them into the team, and handling exit documentation.

Office & General Administrative Support

• Manage office supplies and vendor relationships.
• Organize internal events, including team meetings, staff gatherings, and company celebrations.
• Assist in tracking and managing administrative budgets.

Required Skills and Competencies

Technical Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of HR administration.
• Excellent written and verbal communication skills (English and French).

Behavioural Competencies

• Discretion and confidentiality.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and teamwork abilities.
• Ability to prioritize and anticipate needs.

Education and Experience

• Bachelor’s degree (or equivalent) in Business Administration or Human Resources.
• 2–5 years of experience in a similar role, ideally within an SME.
• Part-time candidates, including students nearing the end of their studies, are also welcome.

Working Conditions

• Location: Paris
• Contract: Full-time or Part-time
• Salary: Based on profile and experience