We’re hiring an Office Manager in Ibiza

Helmsmen Club; Santa Eulalia del Río; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A premium nautical company based in Santa Eulalia del Río is seeking an Office Manager to oversee a variety of operational duties, ensuring smooth organization within their team. The ideal candidate will manage administrative tasks, coordinate charters, and provide exceptional client communication. Fluency in English is mandatory, while knowledge of Spanish is a plus. This year-round role offers a dynamic and supportive work environment, allowing you to grow with an exciting team in the Mediterranean's premium nautical sector.

Servicios

Dynamic international team

Full-time position in a premium environment

Opportunity for long-term growth

Formación

• Experience in office management or administrative roles.
• Ability to track finances using Excel.
• Comfortable with client communication via phone and email.

Responsabilidades

• Manage all administrative tasks including invoices and contracts.
• Coordinate charters including check-ins and check-outs.
• Handle office logistics and supplier management.
• Follow up on financial aspects like tracking expenses.
• Facilitate client communications and coordinate at the front desk.

Conocimientos

Highly organized

Strong communication skills

Administrative skills

Fluent English

Fast-paced adaptability

Descripción del empleo

We’re hiring an Office Manager in Ibiza

Helmsman Club the fastest-growing nautical company in Ibiza is expanding its team.

We are looking for an Office Manager to join our headquarters in Marina Santa Eulalia (Ibiza) and become part of our core operations.

This is a unique, year-round opportunity to grow within one of the most innovative and premium brands in the nautical industry a startup environment that combines the spirit of a family, the ambition of a scale-up, and the excellence of a luxury service company.

Your mission:

You’ll be the operational heartbeat of the company, ensuring that our administration, charters, and client experience run with precision and care.

Key responsibilities:

• Full administrative management: invoices, contracts, client registrations, and reports
• Charter coordination: check-ins, check-outs, and client documentation
• Office management: logistics, suppliers, and inventory
• Financial follow-up: Excel tracking and reporting (fuel, expenses, etc.)
• Client communication: email, phone, and front-desk coordination

We’re looking for someone who:

• Is highly organized, structured, and reliable
• Has strong communication and administrative skills
• Feels at home in a fast-paced, entrepreneurial environment
• Speaks fluent English (Spanish and other languages are a plus)
• Is motivated to grow with us long term

What we offer:

• A full-time, all-year position in Marina Santa Eulalia
• A dynamic, young, and international team that feels like family
• The chance to join one of the most exciting and fast-growing companies in the Mediterranean’s premium nautical sector

If you’re ready to join an ambitious team redefining the future of boating, send your CV to [e-mail]