Vendor Maintenance Specialist

IBM; Castilla-La Mancha; On-site; EUR 30,000 - 45,000; Full time

Job summary

IBM Consulting is seeking a Vendor Maintenance Specialist to ensure accurate vendor master data across enterprise financial systems. You will validate documentation, perform due diligence, and maintain auditable records while collaborating with Procurement, Accounts Payable, and Treasury.

Experience with ERP systems (SAP, Oracle, Workday, PeopleSoft) and strong Excel skills are preferred.

Qualifications

• 2+ years in Vendor Maintenance, Accounts Payable, Procurement Operations, or related finance.
• Shared Services or BPO experience preferred.
• Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain, Information Systems, or related field.
• English skill: upper intermediate to fully bilingual required.

Responsibilities

• Create, update, reactivate, and deactivate vendor records.
• Review and validate vendor documentation, tax forms, and banking information.
• Perform independent bank account verification and fraud prevention controls.
• Maintain complete and auditable vendor records.
• Ensure compliance with internal policies, regulatory requirements, and audit standards.
• Monitor vendor request queues and meet established SLAs.
• Support audits and provide required documentation.
• Collaborate with Procurement, Accounts Payable, Treasury, and business stakeholders.
• Identify data quality issues and recommend process improvements.

Skills

Vendor maintenance

Accounts payable

Procurement operations

Data analysis

Excel advanced

Education

Bachelor's degree in Accounting

Tools

SAP

Oracle

Workday

PeopleSoft

Job description

Introduction

A career in IBM Consulting is built on long-term client relationships and close collaboration worldwide. You'll work with leading companies across industries, helping them shape their hybrid cloud and AI journeys. With support from our strategic partners, robust IBM technology, and Red Hat, you'll have the tools to drive meaningful change and accelerate client impact. At IBM Consulting, curiosity fuels success. You'll be encouraged to challenge the norm, explore new ideas, and create innovative solutions that deliver real results. Our culture of growth and empathy focuses on your long-term career development while valuing your unique skills and experiences.

Your role and responsibilities

The Vendor Maintenance Specialist is responsible for the creation, validation, maintenance, and governance of vendor master data across enterprise financial systems. This role ensures vendor records are accurate, complete, compliant with internal policies, and aligned with regulatory requirements. The Specialist serves as a key control point within the Procure-to-Pay (P2P) process by validating vendor documentation, performing due diligence reviews, mitigating fraud risk, and supporting business continuity through timely processing of vendor requests.

The position requires strong analytical skills, exceptional attention to detail, sound judgment, and the ability to handle sensitive and confidential supplier information. The Vendor Maintenance Specialist works closely with Procurement, Accounts Payable, Treasury, Compliance, Internal Controls, and business stakeholders to ensure the integrity of vendor data and minimize operational and financial risks.

Key Responsibilities

• Create, update, reactivate, and deactivate vendor records.
• Review and validate vendor documentation, tax forms, and banking information.
• Perform independent bank account verification and fraud prevention controls.
• Maintain complete and auditable vendor records.
• Ensure compliance with internal policies, regulatory requirements, and audit standards.
• Monitor vendor request queues and meet established SLAs.
• Support audits and provide required documentation.
• Collaborate with Procurement, Accounts Payable, Treasury, and business stakeholders.
• Identify data quality issues and recommend process improvements.

Required technical and professional expertise

Experience

• 2+ years in Vendor Maintenance, Accounts Payable, Procurement Operations, or related finance functions.
• Shared Services or BPO experience preferred.

Education

• Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain, Information Systems, or related field.
• English skill: upper intermediate to fully bilingual required.

Preferred technical and professional experience

• Experience working within Procure-to-Pay (P2P), Accounts Payable, Vendor Master Data, or Shared Services environments, with a strong understanding of upstream and downstream process impacts.
• Proven ability to analyze vendor data, identify discrepancies, investigate root causes, and recommend process improvements while maintaining a high level of accuracy and attention to detail.
• Experience utilizing ERP systems (SAP, Oracle, Workday, PeopleSoft, etc.) and advanced Excel functions to manage vendor records, perform data analysis, and support compliance and audit activities.

IBM is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, caste, genetics, pregnancy, disability, neurodivergence, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.