VACATURE | Office Manager

Impress; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading office management company in Madrid is seeking an Office Coordinator to ensure the smooth operation of office activities. Responsibilities include planning internal and external events, managing office supplies, and providing administrative support to senior leadership. The ideal candidate must have strong communication skills, proficiency in Microsoft Office, and a friendly demeanor. This role is pivotal in creating an efficient and welcoming office environment.

Formación

• Experience with administrative and clerical work.
• Proficiency in Microsoft Office suite is essential.
• Strong communication skills are necessary.

Responsabilidades

• Planning, coordinating, and executing company events.
• Monitoring, ordering, and stocking office supplies.
• Serving as the main point of contact for office maintenance.
• Greeting visitors and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings and appointments.
• Reviewing travel arrangements for employees.

Conocimientos

Administrative and clerical work

Proficiency in Microsoft Office suite

Strong communication skills

Ability to multitask

Friendly and upbeat demeanor

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.

Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).

Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.

Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.

Organizing and scheduling internal meetings, appointments, and general use of conference rooms.

Review travel arrangements (flights, hotels, transport) for employees or leadership.

Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

Experience with administrative and clerical work Proficiency in Microsoft Office suite

Strong communication skills

Strong ability to multitask

Friendly and upbeat demeanor