Spain Executive Assistant

The Boston Consulting Group GmbH; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading consulting firm in Madrid seeks an Executive Assistant to provide high-level support for partners in a dynamic environment. The ideal candidate will be bilingual in English and Spanish, possess strong organizational skills, and have a proactive approach to managing tasks and priorities. Key responsibilities include managing calendars, coordinating travel, and assisting with financial tasks. This role offers the opportunity to work in a collaborative and fast-paced setting.

Formación

• Minimum 2-4 years of experience in a similar role, reporting to top management.
• Experience in a professional services international environment.
• Strong organizational skills encompassing affinity with IT supporting tools.

Responsabilidades

• Provide high-level executive support for assigned partners.
• Maintain Partner’s calendar and schedule appointments.
• Assist with invoices and billing; budget tracking.

Conocimientos

Fluent English/Spanish

Organizational skills

Attention to detail

Time management

Proactivity

Educación

University degree or equivalent experience

Herramientas

PowerPoint

Excel

Microsoft Office programs

Descripción del empleo

What We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG helps clients with total transformation—inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You\'ll Do

Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time.

Provide high-level executive support for assigned partners and other BCG departments as required:

• Agenda and travel coordination: Maintain Partner’s calendar; schedule, coordinate and confirm appointments, interviews and meetings, anticipating problems in advance; make complicated travel arrangements
• Communication: Answer and screen telephone calls and take messages; type correspondence, proposals, reports and other documents; establish and maintain necessary filing systems for assigned Partners; client contacts over phone and e-mail; setting up meetings; status follow-up; building relationships; maintain client- and other mailing lists in close coordination with the Marketing department; contacts with outside vendors as appropriate, being able to negotiate prices and proposing best options
• Organize and attend meetings and conferences as appropriate: Scheduling participants; booking meeting rooms; arranging for special equipment and meeting room set-up; ordering and setting up beverages and/or meals; capable of organizing the event from beginning to end with the support of local departments involved
• Budget and invoice assistance: Assist with invoices and billing; assist with budget tracking and other financial follow-up
• Team contribution: Coordinate and cooperate with other EAs to ensure that work is completed to highest standard and quality; support and back up other members of the EA team; mentor and support new members of the EA team; interaction with other functions within own local office, as well as the larger BCG community
• Participate in internal projects and committees as assigned or requested
• Will help partners in personal administrative work/logistics if requested

What You\'ll Bring

BASIC JOB REQUIREMENTS:

• Fluent English/Spanish, oral and written, other languages valued
• University degree, or equivalent relevant experience
• Minimum 2-4 years of work experience in similar role, reporting to top management
• Experience from professional services international environment
• Knowledge of BCG processes and systems a plus
• Strong organizational skills encompassing affinity with IT supporting tools
• PowerPoint and Excel skills
• Good knowledge of other Microsoft Office programs
• Ability to combine hands-on attitude in operational topics and good analytical skills

KEY COMPETENCIES:

• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency
• Excellent organizational and time management skills; ability to meet deadlines; excellent oral and written communication skills
• Ability to work independently, to take initiative and to overcome obstacles
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives
• Ability to work effectively with all levels of the organization
• High degree of maturity and professionalism at all times
• High degree of flexibility in a demanding, fast-paced and frequently changing environment
• Strong service orientation in responding to customer needs
• Ability to exercise judgment in managing confidential or sensitive information
• Demonstrates respect for all individuals at all times
• Must be able to perform successfully in an intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG’s values and culture

Who You\'ll Work With

Working as part of a team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage the Partners’ time, support the broader team, and successfully serve BCG’s clients.

Additional info

YOU\'RE GOOD AT :

• Providing high-level executive support for MDPs in a fast-paced and changing client service environment. You sweat the small stuff, have strong attention to detail and accuracy, particularly when under pressure
• Anticipating and coordinating point-to-point travel needs as necessary. You’re proactive, looking ahead at what needs to be done on all dimensions
• Maintaining high levels of confidentiality
• Building effective working relationships with key stakeholders

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. Click here for more information on E-Verify.