Senior Secretary

Atradius; España; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

A leading finance company in Spain is seeking a Senior Secretary for its Madrid office. This role involves providing high-level administrative support to the CEO and CFO, managing complex schedules, and ensuring efficient operations. Successful candidates will have experience in executive support, strong proficiency in Microsoft Office, and excellent verbal and written communication skills in English and Spanish. Attractive benefits and a dynamic work environment are offered.

Servicios

Training and support for professional development

Competitive salary

Flexible benefits and rewards

Formación

• Proven experience in executive support within a corporate environment.
• Advanced proficiency in Microsoft Office and digital collaboration tools.
• Exceptional organizational and time-management skills.

Responsabilidades

• Manage complex calendars and coordinate appointments for CEO and CFO.
• Arrange national and international travel itineraries.
• Act as a liaison between CEO/CFO and internal departments.

Conocimientos

Executive support experience

Customer service orientation

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Organizational skills

Verbal communication

Written communication

Descripción del empleo

Job Description

We are currently recruiting for a Senior Secretary to work from our Madrid office.

The Senior Secretary provides high-level administrative and secretarial support to both the Chief Executive Officer (CEO) and Chief Financial Officer (CFO). This role ensures the smooth operation of executive-level activities and contributes to the overall efficiency of the leadership team.

In this position your key responsibilities will be:

• Executive Support: Manage complex calendars and coordinate appointments for both CEO and CFO. Organize and facilitate meetings, including agenda preparation, minute‑taking, and follow‑up on action items if needed. Draft, edit, and format documents, presentations, and reports using Microsoft Office tools. Handle incoming communications (calls, emails, correspondence) with professionalism and discretion. Maintain confidential records and ensure secure document management.
• Travel & Expense Management: Arrange national and international travel itineraries, including flights, accommodations, and visa requirements. Prepare and process travel expense reports, ensuring accuracy and timely reimbursement.
• Office Coordination & Stakeholder Engagement: Act as liaison between the CEO/CFO and internal departments, as well as external stakeholders. Collaborate closely with senior secretaries supporting other members of the Management Board (e.g., CMO, CRO). Support the planning and execution of company‑wide events and executive offsites. Uphold the highest standards of confidentiality in handling sensitive information.

Required qualifications:

• Proven experience in executive support within a dynamic and demanding corporate environment.
• Strong customer service orientation and a genuine passion for supporting senior leadership.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with digital collaboration tools (e.g., Teams, SharePoint).
• Ability to manage multiple priorities under pressure with a high degree of autonomy.
• Willingness to learn and adapt to new technologies, including AI tools such as Co‑Pilot.
• Exceptional organizational and time‑management skills, with meticulous attention to detail.
• High level of integrity and discretion in handling classified and sensitive information.
• Excellent verbal and written communication skills in English; proficiency in Spanish is strongly preferred.
• Flexible, adaptable, and proactive in responding to changing business needs.

What do we offer?

• A dynamic, international and challenging work environment.
• Training and support to reach your full potential, including the opportunity for continuous professional development.
• Attractive terms and conditions, including competitive salary, pension package and a range of flexible benefits and rewards.
• Challenging tasks with individual development and training opportunities.