Real Estate Coordinator & Office Manager

Amea Real Estate; Marbella; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading real estate firm in Marbella seeks a Real Estate Coordinator & Office Manager to ensure smooth operations and support day-to-day activities. The ideal candidate has over 2 years of experience in real estate or a fast-paced office, is bilingual in English and Spanish, and thrives in a dynamic environment. Responsibilities include office management, CRM registrations, and report generation. The role is pivotal for executing operational standards and building strong relationships.

Servicios

Competitive fixed salary

Paid annual leave

Well-being culture

Team lunches and company events

High-quality equipment

Formación

• 2+ years of experience in real estate or high-paced office environments.
• Experience with scheduling and administrative support.
• Interest in AI as a performance tool.

Responsabilidades

• Ensure smooth office operations and support agent activities.
• Handle client registrations and create activity reports.
• Manage operational workflows and stay updated with listings.

Conocimientos

Office Management

Client Registration in CRM

Bilingual in English and Spanish

Experience with Resales, Inmobalia

Herramientas

CRM tools

Task management tools

Descripción del empleo

At Amea, we are creating a forward-thinking real estate firm that focuses on the pinnacle segment of the market, reimagining how real estate is experienced and delivered. We aim to build a modern, client-focused brand that combines expertise, creativity, and innovation.

We're a team of entrepreneurs and industry professionals building together with agents, developers and marketers.

Overview

At Amea, you will be responsible for ensuring the smooth operation of the office and supporting the coordination of listings and day-to-day agent operations. You will work from a set structure and gradually be given more tools and responsibilities as we grow. In this role, you will work closely with our CEO, agents and marketing team.

You are expected to be able to handle and oversee a variety of tasks, including:

• Office Management
• Client Registration in CRM system
• Creating and Exporting Activity Reports
• Admin Tasks
• Other Growth Initiatives

We expect the Real Estate Coordinator & Office Manager to stay up to date with real estate listings, manage operational workflows, and build strong internal and external relationships. This role will be central to the daily running of the company and the execution of our operational standards.

Qualifications

• 2+ Years of experience working in real estate, or a high-paced office environment
• Experience working with an exclusive or HNWI brand or service
• Experience working with scheduling, CRM or task management tools
• Experience working with Resales, Inmobalia or similar software
• Experience with administrative support in a professional services environment
• Experience working with events or open houses
• Interest in using AI as a tool to increase performance
• Bilingual in English and Spanish. Other languages are a plus.

Who you are

• Passionate about real estate and delivering high-end service
• A strong team player with excellent communication skills
• Highly organized with exceptional time management skills
• Emotionally intelligent, able to stay calm under pressure
• Committed to performance and achieving outstanding results
• Detail-oriented, with a genuine care for quality and client experience
• Resourceful and proactive, able to navigate ambiguous situations successfully

This job is not for

• Someone looking for a passive or repetitive office job
• Someone who struggles with multi-tasking or a fast-paced environment
• Someone who is not fully committed to building something exceptional over time
• Someone who is not based in Marbella
• Competitive fixed salary, aligned with experience and responsibility
• Paid annual leave in line with Spanish labor law + public holidays
• Well-being culture – supportive leadership, respectful environment, no micromanagement
• Modern office environment in a prime location
• High-quality equipment & tools to do the job properly
• Team lunches / company events (open houses, celebrations, annual dinner)
• Real autonomy & trust — your role genuinely matters

Please send your CV to: [e-mail]

All applications will be reviewed and considered via email only.