Project Coordinator

Welocalize Life Sciences; España; On-site; EUR 42,000 - 65,000; Full time

Job summary

Welocalize Life Sciences is seeking a Project Manager to ensure successful planning, execution, tracking, delivery and closure of client projects. You will collaborate with clients and global teams to craft solutions aligned with Welocalize pillars of service, quality, innovation and teamwork.

The ideal candidate will build relationships across the project team, thrive in a dynamic environment, and lead complex, multi-stakeholder projects with a focus on client satisfaction and profitability.

Qualifications

• Proven project management experience in a fast-paced, client-centric environment.
• Knowledge of the translation or localization industry is preferred.
• Strong financial management and budget to actual experience.
• Ability to lead large, diverse, virtual teams.
• Excellent written and verbal communication and stakeholder management.

Responsibilities

• Plan, scope, gather requirements and validate with the client.
• Resource projects with relevant stakeholders ensuring quality, cost and schedule.
• Perform risk analysis and contingency planning.
• Lead internal and external teams to successful delivery of projects.
• Create schedules and monitor timeliness of delivery.
• Manage budgets and control project costs.
• Maintain relationships with customers, internal teams, and external suppliers.
• Oversee project activities and resolve issues promptly.
• Identify opportunities to improve delivery, client satisfaction, quality and profitability.
• Report on scope, financials, progress and status to stakeholders.

Skills

Project management

Client relationship management

Budget management

Team leadership

Risk analysis

Education

Bachelor's degree in related field

Tools

MS Project

Job description

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Job Responsibilities:

Job Title Project Manager

Department Project Management

Reports To Enterprise Program Manager

MAIN PURPOSE OF JOB

The Project Manager is responsible for ensuring the successful planning, execution, tracking, delivery and closure of client projects. The Project Manager works with the client to understand requirements and engages the global team in the fulfilment of these requirements, crafting client solutions based on the Welocalize Four Pillars of Customer Service, Quality, Innovation and Global Teamwork.

The ideal candidate is a driven but steady individual, capable of building relationships across the entire project team, with the flexibility and energy to thrive in a dynamic environment.

MAIN DUTIES

The following is a non-exhaustive list of responsibilities and areas of ownership of the Project Manager:

• Project planning, scoping, requirements gathering and validation with client.
• Identifying and working with the relevant client and internal stakeholders to plan and resource projects appropriately in terms of quality, cost, and schedule requirements.
• Risk analysis and contingency planning (plan-do-check-act cycle).
• Leading the internal and external team to successful execution and delivery of client projects
• Creating schedule and monitoring timeliness of delivery.
• Managing the budget and controlling project costs.
• Establishing and nurturing relationships with the customer, internal teams and external suppliers.
• Overseeing project activities and ensuring resolution to any problems that may arise (corrective and preventive action).
• Actively seeking ways to optimize delivery, client satisfaction, quality and profitability.
• Reporting, both in written and verbal form, to internal and external stakeholders regarding Project scope, financials, progress and status, formally and on an ad-hoc basis as required.
• Ensuring finance systems are kept up to date and accurate.
• Process documentation and knowledge management.
• Ensuring profit of project is maintained through the management of margin.

Measures of success

• client satisfaction;
• on-time delivery;
• cost control and profitability;
• revenue throughput;
• Client growth.

REQUIREMENTS

Education Level

Bachelor's degree (B.A.) from a college or university in related filed.

Experience

Proven project management experience in a fast-paced, client-centric environment, ideally in the translation or localization industry.

Knowledge of the translation industry and a keen interest in its technology, process, competitive landscape and emerging trends.

Demonstrated success at managing large accounts and/or projects.

Curiosity and creativity to question existing processes and approaches and innovate new ones.

Proven experience in development of processes and ideas.

Experience in financial management and budget to actual management.

Customer relationship management and business development skills to drive organic growth.

Must be available to travel for work related commitments

Other relevant skills

• Energy and a positive attitude with excellent interpersonal skills.
• The ability to lead large, diverse, virtual teams.
• Excellent Written and verbal communication skills.
• Strong organizational and problem-solving skills.
• Effective presentation skills.
• Ability to build and maintain strong client relationships
• Ability to manage multiple priorities in a time-sensitive and deadline-driven work environment
• Ability to cope with high pressure caused by one or more project management elements such as quality, turnaround time, resource or budget constraint
• Attention to details
• Ability to learn and master quickly the technology, tools and processes required by the account
• The ability to train a Project Coordinator on projects/processes