Office manager (VERVULD)

Impress; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading office solutions company in Madrid is seeking an Office Administrator to ensure the office runs smoothly and efficiently. The ideal candidate will coordinate meetings, manage supplies, and maintain a welcoming reception area while providing administrative support to leadership. Strong communication skills and proficiency in Microsoft Office are essential for success in this role. This position offers the opportunity to enhance organizational efficiency in a dynamic environment.

Formación

• Experience with administrative and clerical work.
• Proficiency in Microsoft Office suite.
• Strong communication skills.
• Strong ability to multitask.
• Friendly and upbeat demeanor.

Responsabilidades

• Planning and executing company events and gatherings.
• Monitoring and stocking office supplies.
• Handling office maintenance and security.
• Greeting visitors and maintaining reception.
• Organizing internal meetings and travel arrangements.
• Providing administrative support to leadership.

Conocimientos

Administrative and clerical experience

Proficiency in Microsoft Office

Strong communication skills

Multitasking ability

Friendly demeanor

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.

Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).

Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.

Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.

Organizing and scheduling internal meetings, appointments, and general use of conference rooms.

Review travel arrangements (flights, hotels, transport) for employees or leadership.

Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

Experience with administrative and clerical work Proficiency in Microsoft Office suite

Strong communication skills

Strong ability to multitask

Friendly and upbeat demeanor